WICEN (Vic.) Inc. Committee of Management

September 11th, 2008 Minutes

Thursday September 11th 2008, 8:00 pm,
Venue: 40G Victory Blvd Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), FGC, YYF, XDE, GER, XMU
    • Apologies: VK3UV
  2. Minutes of previous meetings
    Moved: VK3XMU, Seconded: VK3FGC, Carried
    That the minutes of the previous meeting are a true and correct record of that meeting
  3. Business Arising
    1. Y2K Equipment upgrade - 3XDE
      • Victoria Police Centre Installation - Y2K Equipment to be re-installed - HF, VHF & UHF
      • $1000 required for equipment for full remote control of Attwood HF site
        Moved: VK3FGC, Seconded: VK3BAF, Carried:
        That $1000 be allocated to installing remote control facilities at Attwood HF installation
      • Mt Buninyong linking to Mt William and Mt Arapiles done.
      • New 100W transmitter installed at Kinglake
    2. WIA Affiliation - 3XMU reported no response to letter to ARV
    3. WICEN Caravan - 3FGC has mast to attach
    4. 'Maintain Safety at an Incident' training - 3FGC reported no progress
    5. Liaison with DSE - 3FGC reported no progress
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    6. Compensation Claims - 3XMU reported no progress
    7. VK5 web hosting - 3XMU reported no progress
    8. WICEN to provide Hepburn exercise comms in October - 3FGC
    9. Membership fee - 3XMU to discuss with 3FCLT
    10. Safety Policy - 3BAF tabled draft for review at next meeting
    11. Equipment Storage - 3XMU reported no progress
  4. Correspondence
    1. Incoming
      • Letter from 3KMG re T connector polarity - to General Business
      • Regitration certificate for caravan
      • 2 x database review forms
      • Australian Journal of Emergency Management Vol 23 No 3 August 2008
    2. Outgoing
      • Letter to ARV re ties to WICEN
    Moved: VK3XMU, Seconded: VK3GER, Carried
    That the incoming correspondence be accepted, and the outgoing confirmed.
  5. Reports
    1. Treasurer - 3YYF
       Sep 2008YTD
      Income$2,803.97$3,099.64
      Expenses$2,164.53$2,621.87
      Profit$639.44$477.77
      Cash on hand:$20,748.39
      Moved: VK3YYF, Seconded: VK3FGC, Carried:
      That the Treasurer's report be accepted.
    2. Radio - 3XDE - Covered in Business Arising
    3. Data -
    4. Publications - 3XDE
    5. Training - 3XDE
    6. Property - 3GPT
    7. Membership
    8. Emergency Management Meetings
      • BAF to Casey & Cardinia
      • Next Comms Subcommittee meeting Nov 2008
  6. General Business
    1. Agreed to conduct an exercise of the VPC installation by April 2009
    2. VK3UV appointed R1D3 Coordinator
    3. T connector polarity discussed:
      Moved: VK3XMU, Seconded: VK3FGC, Carried:
      That the ELV "T" plugs be abandoned in favour of Anderson Power Pole connectors.
      In view of polarity of T plugs on cheap generators, suggested that any operators retaining T connector change polarity.
      - 3XMU to publicise.
    4. 3BAF to arrange honour board update with: Paul Elvey VK3YYF 2007 and David Friend VK3KIC 2008
    5. Graham Day missing from list of possible event commanders - 3XMU to pursue
    6. YYF Following up batteries offer
    7. Equipment still to be retrieved from John Bell's
  7. Next Meeting - Thursday October 10, 2008, WIA Rooms, 40G Victory Blvd, Ashburton