WICEN (Vic.) Inc. Committee of Management

Minutes of Meeting

Wednesday September 9th 2004
Venue: WIA Rooms, Victory Bvd, Ashburton

1.Attendance Gerard 3GER, Gordon 3FGC, Paul 3XDE, Andrew 3HTF, Mark 3XMU and Alan 3ML

2.Apologies Bruce 3UV

3.Minutes of previous meeting

Motion:That the minutes of the meeting of July 2004 be received as a true record.

Moved Mark, 3XMU and seconded 3GER Carried

4.Business Arising from Minutes

1. Yumeralla Tower - 3FGC – progressing slowly. Geelong members to follow through.

2. Police Station installations - 3FGC – Murray Adams yet to be contacted.

3. Region 3 RCO – 3 XMU still looking.

4. VPC Site agreement - 3FGC – as in 2.

5. Minimum equipment list for QRG operators - 3XDE to XMU to be published

6. Call out procedure - 3ML/3XDE – XDE to copy and send draft.

7. Proposed purchase of Caravan from VK3KIC - 3HFT – waiting for change over papers

8. WICEN arm bands – carry forward.

9. WICEN casual emergency worker ID cards – 3XMU – with Carol for laminating.

10. Registration renewal reminder notice from VicRoads for PO6528 - 3XMU – paid.

11. Donated Generator – 3HFT – 12volt o/p OK. 240V to be checked.

12. Training Exercise - 3XMU/3ML – Combine with Ballarat (13.)

13. Trunk Radio Training - 3XDE – Ballarat Saturday 23^rd.

14. Name Badges - 3UV - pending

1. Correspondence

   1. Incoming

      1. Database update forms – good response

      2. Charities changes from ATO

      3. FAMPARC News July 2004

      4. Expense Claim from Craig Bonsor VK3XTB

      5. Combined Emergency Services Seminar info

      6. Repeater licenses from ACA

      7. Emergency Management Manual subscription information – 1 hard copy to be continued.

      8. Emergency Management seminar – Sydney – 29/11 – 1/12.

      9. Membership application Robert Wright VK3BOD. Approved

   2. Outgoing

   3. Letter to Knox Council CEO re premises

MotionThat the incoming correspondence be received and outgoing mail be accepted.

Moved 3XMU and seconded 3XDE - Carried

6.Reports

1.Treasurer – 3HFT

Income for period 7/1/2004 to 8/8/2004 $ 2,803.76

Expenditure for period $ 345.22

Balance $14,653.24

Motion that the finance report be accepted

Moved – seconded 3GER - Carried

2.Radio - 3XDE – nothing further to report

3.Data - 3XMU – Testing session R4D3. Adding new radio to cluster. AOK for RoM

4.Publications - 3XDE - nil

5.Training - 3XDE - nothing further (Ballarat afternoon 12.30 BBQ)

6.Property - 3GPT -

7.Membership - Carol Tremellen

8.Municipal Emergency Management Meetings – nil further

7.General Business

1. BPL – 3UV – recommend representation to ACA. More facts needed – 3FGC to 3XMU

2. Rally of Melbourne - 3XDE/3XMU – Maps obtained. SOS points mostly covered. Packet OK. Murray Price taking over from 3BKR. Need all signs for digipeaters.

3. 3JJB requests approval Mini marathon. Granted

8.Next Meeting
Wednesday October 13th, 20:00,Venue: WIA Rooms, Victory Blvd Ashburton.