WICEN (Vic.) Inc. Committee of Management

October 11, 2007 Minutes

Thursday October 11th 2007, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd, Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), FGC, XDE, YYF, GER, XMU
    • Apologies: VK3UV

  2. Minutes of previous meetings
    Moved: VK3XMU, Seconded: VK3FGC, Carried:
    That the minutes of the previous meeting are a true and correct record of that meeting.

  3. Business Arising from Minutes
    1. Y2K Equipment upgrade - 3XDE
      • Ready to start purchasing and installing equipment
      • Claims to be presented to DoJ at $3,500, $7,000 & $10,000 expenditure points
    2. 6m Radio Bulk Purchase - 3XDE
      • Should have 4 more ready for RoM
    3. WIA Affiliation - 3XMU reported on phone contact from Ken Fuller re WIA's plan to integrate state WICEN's under WIANNEC umbrella
    4. Station at ARV Rooms - 3XMU reported nothing heard
    5. WICEN Caravan - 3FGC reported painting should be completed in a fortnight.
    6. 'Maintain Safety at an Incident' training -
      • 3FGC will raise at Geelong meeting 12-10-2007
      • 3BAF reported only one from Gippsland wanting to do course.
      • 3BAF to get list of Gippsland members already holding qualification or equivalent
    7. Training in conjunction with EMDRC - 3XMU reported nothing heard.
    8. Liaison with DSE - 3FGC reported awaiting return phone call
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    9. VK3AZE Injury
      • 3XMU reported DoJ require Workcover form completed
      • Advised 3AZE of requirement
      • Advised 3AZE that we would only forward further information when claim is complete.
    10. Web based event application form - 3XMU to inform event commanders as required
    11. MITS Trailer - 3XMU reported still at 3YD's
    12. IEM Courses - 3XMU reported no progress
    13. UHF CB - 3GER reported no progress

  4. Correspondence
    1. Incoming
      • Combined Emergency Services Seminar brochures
      • Invoice for $1000 from ARV for work at Attwood HF site
      • Event Applciation for Geelong Otway Classic
      • Hall Hire Public Liability Certificate from Maroondah City Council for Red Cross Hall hire
      • Notice of Working with Children Assessment for Peter Tyers
      • Contractors Agreement for Melbourne Romp from Burnet Institute
      • Public Liability Insurance Certificate of Currency showing extension of policy to note interest of the Burnet Institute
    2. Outgoing
      • Email to WIA's Insurance Brokers enquiring about Public Liability Insurace with regard Melbourne Romp.
      • Completed Contractors Agreement for Melbourne Romp to Burnet Institute
      • Public Liability Insurance Certificate of Currency showing extension of policy to note interest of the Burnet Institute to Burnet Institute
    Moved: VK3XMU, Seconded: VK3YYF, Carried
    That the incoming correspondence be accepted, and the outgoing confirmed.

  5. Reports
    1. Treasurer - 3YYF
      3XMU to send list of battery recipients to 3YYF
       September 2007YTD
      Income$46.22$9,943.27
      Expenses$167.95$10,064.30
      Profit($121.73)($121.03)

      Balance at Bank: $17,763.35

      Moved: VK3YYF, Seconded: VK3FGC, Carried:
      That the Treasurer's report be accepted.

    2. Radio - 3XDE
      • Did not agree to figure of $1000 for Attwood work
      • Agreed that WICEN should contribute to cost of work at Arthur's Seat, Attwood, and Mt St Leonard.
      • 3XMU to write to ARV re $1000 invoice
    3. Data - 3XMU
    4. Publications - 3XDE
    5. Training - 3XDE
      • R5D1 Currently conducting training for new members
    6. Property - 3GPT
    7. Membership - 3FCLT
    8. Emergency Management Meetings
      • 3FGC to two meetings next week.
    Moved: VK3GER, Seconded: VK3FGC, Carried
    That the reports be received.

  6. General Business
    1. Antennas for Admin at IT Assetcare
      • Agreed to spend up to $620 on antennas at IT Assetcare
      • Work to be done ASAP after RoM

  7. Next Meeting - Thursday November 8, 2007, WIA Rooms, 40G Victory Blvd, Ashburton