WICEN (Vic.) Inc. Committee of Management
October 5th 2006 Minutes
Thursday October 5th 2006, 8:00 pm,
Venue: WIA Rooms, 40G Victory Blvd Ashburton
- Attendance & Apologies
- Attendance: VK3s BAF (Chair), XMU, GER, YYF, XDE
- Apologies: VK3UV
- Minutes of previous meeting
Moved: VK3XMU, Seconded: VK3GER, Carried:
That the minutes of the previous meeting are a true and correct record of that meeting.
- Business Arising from Minutes
- Y2K Equipment upgrade application - 3XDE reported no progress due to RoM
- 6m Radio Bulk Purchase
- 3XDE has identified appropriate 2nd hand radios @ $120 ea
- To be offered to active members (participated in an exercise in last 12 months)
- 3XDE to give details to 3XMU for publicising
- Phone callout system - 3XDE reported no progress due to RoM
- WIA Affiliation - 3XMU reported no response from Ewan McLeod
- Station at ARV Rooms - 3XMU reported no response from Peter Mill
- WICEN Caravan
- 3FGC displayed proposed layout of caravan.
- Agreed to proceed
- 3XMU to investigate pump up mast
- Antennas for Seymour Police Station
- 3XDE reported specs sent to Seymour Police
- 3FGC to follow up on progress
- Slingshots for hoisting antennas
- XMU was to publicise, but insufficient detail.
- 3FGC to provide 3XMU with details of exemption
- Reflective vests - 3YYF reported distribution progressing
- Tents proposal
- 3GER reported proposer (3BXG) happy with tent selected
- Agreed to purchase 2
- 3GER to action
- Honour Board Update - Done.
- Badges for Esteemed and Long Serving Members - 3XMU reported progressing
- Correspondence
- Incoming
- EMMV Update Documents - 3XMU to action
- Event Application for Geelong Otway Challenge November 12th 2006 - to 3BAF
- Event Application for Anaconda Challenge Dec 10th 2006 - to 3BAF
- Membership Application from John Karr VK3FMPB
Moved: VK3BAF, Seconded: VK3XMU, Carried:
That John Karr VK3FMPB be admitted to membership of WICEN (Vic.) Inc.
- SatCom conference flyer
- Combined Emergency Services Seminar (October 28th, Hawthorn) flyers - to various
- emInfo Newsletter - to 3FGC re seminar in Ballarat
- Email from 3FCLT re membership application from 10 yo
- Agreed that minimum age for membership to be 16 years
- 3XMU to investigate including minimum age is Rules of Association
- 3XMU to respond to 3FCLT
- Agreed Treasurer not to bank cheques for new memberships until application approved by CoM
- Invoice from Pacific Internet for Internet Access: $123.97
- Plan changed to $75/month plan to avoid excess traffic charges
- 3XMU apologised for cost overruns but pointed out that yearly cost of $900 only $50 greater than mailing newsletters but much greater benefits:
- Web site accessible by anyone, not just WICEN members
- Dynamic Events Calendar
- Dynamic membership database
- Email list updated from events database much more immediate than newsletter
- SMS Gateway
- Acts as Archive/Document Repository/Reference Library
- 3XMU seeking sponsorship from Pacific Internet to contribute to, or meet Internet Access costs
- Outgoing
- Email to P. Mill re station at ARV rooms
- Email to E. McLeod, National WICEN Coord. re relationship with WIA
- Sponsorship proposal to Ms Virginia Shaw, Corporate Communications Manager, Pacific Internet
Moved: VK3XMU, Seconded: VK3XDE, Carried:
That incoming correspondence be received and the outgoing confirmed
- Reports
- Treasurer
- YTD Income: $6,221.69
- YTD Expenses: $6,047.51
- YTD Profit: $174.18
- Balance at Bank 04/10/2006: $15,653.32
Moved: VK3YYF, Seconded: VK3BAF, Carried:
That Treasurers Report be accepted
- Radio
- Intermittent fault discovered in antenna in portable 2m antenna/mast kit during RoM - replacement required
- MPRG digipeater from Mt St Leonard to be installed at Kinglake in exchange for siting WICEN digipeater at Mt St Leonard - requires 2m antenna and feedline
- 3XDE to arrange supply of 2 x 2m antennas and feedline as required.
- Possibility of Mt Ritchie repeater keepers getting trapped by falling trees discussed
- Data
- Problems of data operation at RoM discussed
- Pre Event testing of paths by actual event operators from Finish Kalatha and Kalatha Camp required as was done at Cement Ck for 2005.
- Both fixed digis failed. More portable digis required? 3XMU to investigate Kantronics pricing
- Publications - No Report
- Training - 3BAF to speak to 3ZNT re Field Day
- Property - No Report
- Membership - No Report
- Emergency Management Meetings
- 3XDE Attended State Comms Subcommittee meeting
- All talk of expected bad fires season
- 3BAF to speak to 3YZP re making sure DSE aware of our services
Moved: VK3XMU, Seconded: VK3GER, Carried:
That Radio, Data, Training and Emergency Management Meeting Reports be accepted
- General Business
- Next Meeting - Thursday November 2nd 2006