WICEN (Vic.) Inc. Committee of Management

October 9th 2003 Meeting Minutes

Thursday October 9th 2003, 8:00 pm,
Venue: WIA Rooms, Victory Blvd Ashburton.

  1. Attendance & Apologies

  2. Minutes of previous meeting
    Moved: VK3XMU, Seconded: VK3GER, Carried:
    That the Minutes of the meeting of September 2003 be received as a true record.

  3. Business Arising from Minutes
    1. Fire debrief notes: XMU still to collate
    2. Yumeralla Tower: 3FGC awaiting response from DSE who are reviewing the situation.
    3. Codan 6801 for Attwood. With 3XDE who will report when installed
    4. MEROs: 3XMU still to mail contact info
    5. Site ownership statements: 3XDE will provide copies to 3XMU for files
    6. WICEN equipment with RECOM: 3XDE will arrange return of cavities & radio with 3ATQ
    7. Pagers: 3XMU has asked Orange to supply final bill
    8. Membership Application from Joshua Phillip Gamble
      Moved: 3FGC Seconded: 3BAF Carried:
      That Joshua Phillip Gamble be admitted to membership of WICEN (Vic.) Inc. pending receipt of a letter from his parent or guardian authorising him to apply for membership.
    9. Police Station installations: 3XDE to contact Garry Wilson
    10. Region 3 RCO: 3FGC to approach Mark McHugh
    11. Field Day: Will not be held in 2003, instead early in 2004.
    12. Web site updating: Deferred in the absence of 3HFT & 3UV.
    13. Update Esteemed Member board: completed
    14. Update Calendar: 3BAF to send dates to 3XMU

  4. Correspondence
    1. Incoming
      1. Email from Fred Storey re R4D3 VicPol/CFA exercise
      2. Email from Carol Tremellen re QNews & Midland Radio Club cavities
        3UV to provide WICEN news to QNews and WIA broadcast as he sees fit.
      3. Email from Simon Griffith re Oxfam Trailwalker 2004
        Moved: 3FGC Seconded: 3BAF Carried:
        That Simon Griffith VK3ZNT be authorised to conduct an exercise in conjunction with Oxfam Trailwalker 2004 in return for a donation of $2000.
      4. Letter from ACA re Amateur Service review
      5. Letter & brochures re Combined Emergency Services Seminar
      6. Letter from Vic. Police re equipment at VPC
      7. Letter from G. Scott re fire activation expenses: To Treasurer for payment @ $0.40/km
      8. Membership information forms from
        David Harris VK3SV, David Friend VK3KIC, Brian Waiting VK2TRS
      9. Event application from John Collins: To SCO
      10. Membership Application forms from: Bruce Lauf VK3CZI & Karen Lauf VK3UKL
        Moved: 3FGC Seconded: 3BAF Carried:
        That Bruce Lauf VK3CZI & Karen Lauf VK3UKL be admitted to membership of WICEN (Vic.) Inc.
      11. MDRC Newsletter
      12. Emergency Management Manual update
      13. emINFO Winter 2003 Issue 9
      14. Tax Invoice from Bookmate Computer Services: $154.50 for MYOB Accounting Software: To Treasurer for payment.
      15. Registration for trailer reg G38937 (RACV Trailer) $31.40: To Treasurer for payment
    2. Outgoing
      Nil
  5. Reports
    1. Treasurer - 3HFT
      Report faxed in Treasurer's absence. New format requires explanation.

    2. Radio - 3XDE
      1. WIA/WICEN/RECOM meetings considered valuable. 3XDE to continue to attend.
        Suggest meeting early next week (begining 13-10-03) 3XDE to arrange.
      2. VPC Site agreement being pursued
      3. Mt Buninyong site agreement also being pursued
      4. Mt Buninyong installation requires a folded dipole antenna
        Moved: 3FGC Seconded: 3BAF Carried:
        That 3XDE be authorised to purchase a folded dipole antenna & fittings for the Mt Buninyong installation
      5. VPC requires 4 x rack mount shelves
        Moved: 3BAF Seconded: 3GER Carried:
        That 4 rack mount shelves be purchased for the VPC
        3XDE to provide purchase details to 3XMU
      6. Common ES HF frequency
        Meeting next week expected to propose a 3.7 MHz USB frequency
      7. GIS data: 3XMU to pursue with 3JFK
      8. Draft VPC ownership statement provided to 3XMU for files
      9. Suggestion that Y2K batteries be replaced at a rate of one third of the total number each year
        3XDE to raise with Police
        3FGC to raise with M. Adams

    3. Data - No Report

    4. Publications - No report

    5. Training - 3XDE
      1. 3XDE distibuted proposed minimum equipment list for QRG operators: 3XDE to ammend as discussed & send to SC email list for comment.

    6. Property
      1. Tremellens moving to Bonnie Doon
      2. Some equipment to be sold at half retail price
      3. Some equipment can remain
      4. 3XMU to retrieve 145.200 MHz FM828 xtals

    7. Membership - No Report

  6. General Business
    1. Publicity
      Moved: 3FGC Seconded: 3GER Carried:
      That Bruce Bathols VK3UV be authorised to purchase 10 x WICEN banners @ $95 ea.

    2. Insurance
      Treasurer to check whether premiums have increased significantly when they arrive. NERG, EMDRC, WICEN NSW all have favourable insurance that can be investiagted.

  7. Next Meeting
    Thursday November 6th 2003, 8:00pm WIA Rooms, Victory Blvd Ashburton.