WICEN (Vic.) Inc. Committee of Management

October 16th 2001 Meeting Minutes

Tuesday October 16th 2001,
Venue: WIA Rooms, Victory Blvd, Ashburton

1. Meeting started at 2002

2. Attendance 3GER, 3BAF, 3JM, 3XMU, 3XDE, 3AHD, 3ZNT

3. Apologies

4. Minutes of previous meeting

Motion. That the minutes of the previous meeting be accepted as a true and accurate record. 3XMU/3JM Carried

5. Business Arising from Minutes

1. Cloth Badges & Epaulettes - 3XMU - Carol to go ahead and place order. Not yet delivered.

2. Draft Tower Accreditation document - 3XMU - John Weir happy with diagrams and Graeme to go ahead.

3. Victorian Emergency Management Training & Development Management Strategy & Implementation Workshops manual - 3XMU - Anticipate representative to attend workshops. Suggest that 3FGC attend. Agreed - 3FGC.

4. Publicity Brochure - 3XMU, 3FGC - Still awaiting graphic from Police. 3FGC to follow up. Copy of form email to 3XMU.

5. Business arising from August State Council

1. Possible establishment of Events Committee - suggestion that State Council establish a sub-committee. Agreed.

2. New EMR rules implications and implementation deferred to GB

3. Status of Geelong repeater: required for Otway Classic in November - 3XMU - 3XDE reports will be delivered in time for the event.

6. Further Constitution changes - 3JM - Section concerning voting in committee 15.7 - Clarification - "...of the Committee or at a meeting of any sub-committee...."

7. CFA HF Equipment - Deferred in the absence of 3XDE & 3FGC - 3XDE noted that the equipment is obsolete technology - crystal-locked. Agreed.

8. Letter from Victorian Emergency Management Council asking that contact information be updated - 3XMU - done.

9. Rally of Melbourne attendance & Debrief forms from Graeme Brown VK3BXG - 3JM suggested that if any more are received they be passed on to the Training Officer. Agree,

10. JLL Challenge - 3XMU - 3XDE reported that Christine 3HCE will be facilitating the event with a team.

11. MITS Tower - 3JM - In the hands of MITS and it may be re-painted.

6. Correspondence

1. Incoming

1. emINFO Issue 2, Winter 2001 (02/10/2001)

2. $500 Donation from Strzelecki Stages (02/10/2001)

3. Invitation to launch of International Year of the Volunteer, Emergency Services Month (09/10/2001) - 3BAF to attend.

4. Acknowlegement of contact info. update from Office of Emergency Services Commissioner (09/10/2001)

2. Outgoing

1. Updated contact information to Office of Emergency Services Commissioner (08/10/2001)

Emails to Judy Lawrence te EM information workshop

Response to 3.

 

Motion: That the correspondence be noted. 3XMU/3FGC Carried

7. Reports

1. Treasurer - 3JM

Total Income to date $ 2,595.11

Total Expenses to date $ 2,824.37

Operating Deficit $ 229.00

Balance at Bank $ 12,456.82

2. 3BAF to procure a copy of the asset register

3. Motion: That the Treasurer's Report be received. Moved 3JM/3GER Carried

 

2. Radio - 3XDE - no additional information - Region 2 UHF repeater with 3XDE

3. Data - 3XMU - Track software trial foreshortened. General packet problems. Competant operators functioned well.

4. Publications - 3HCE/3XDE - report next month.

5. Training - 3GPT - no report

6. Property - 3GPT - no report

7. Membership - Carol Tremellen - no report

8. 3FGC reported on Health Services seminar. Passed on request that 3BAF lecture Medical Co-ordinators on WICEN March/April 2002. 3FGC to keep CoM informed.

Motion That the reports accepted 3ZNT/FGC Carried

8. General Business

1. New EMR rules implications and implementation. Section 9 - performance standards. 3JM recommends that WICEN request that ACA include WICEN in Section 9, Performance standards, dot point one of an "Explanatory Statement".

3XMU to write Newsletter article. 3XDE to inform 3XMU of web links for article. Recommendation that tables in Supplement 5 be published in Newsletter. Agreed.

2. Admin Centre. No further consideration

3. 3ZNT reported on an event re International Year of the Volunteer.

4. 3ZNT reported on news item concerning WICEN training camp linked with 11 Sept event.

9. Next Meeting
Tuesday November 20th 2001, 8:00pm WIA Rooms, Victory Blvd Ashburton.

10. Meeting closed 21.07