WICEN (Vic.) Inc.
Committee of Management
November 6th 2003 Meeting DRAFT Minutes
Thursday November 6th 2003, 8:00 pm,
Venue: WIA Rooms, Victory Blvd Ashburton.
- Attendance & Apologies
- Attendance: VK3s FGC, XMU, BAF, HFT
- Apologies: VK3s UV, ML, GER
- Minutes of previous meeting
Moved: VK3XMU, Seconded: VK3BAF, Carried:
That the Minutes of the meeting of October 2003 be received as a true record.
- Business Arising from Minutes
- Fire debrief notes: XMU still to collate
- Yumeralla Tower: Still in the hands of DSE
- MEROs: 3XMU circulated draft letter - approved
- Site ownership statements: 3XDE - Deferred
- Pagers: 3HFT - Muliple letters & emails sent to Orange, awaiting final Invoice
- Police Station installations: 3XDE - Deferred (3HFT reported that Diamond Ck antennas have been fitted and that access for testing should be available at the end of November).
- Region 3 RCO: 3FGC - Deferred
- Web site updating: 3HFT - 3UV Looking for web space
- Update Calendar:
- 3BAF - Ski 80 Feb 7, 8, 9 2004
- 3BAF to email details from event applications to 3XMU
- VPC Site agreement: 3XDE - Deferred
- Mt Buninyong site agreement: 3XDE - Deferred
- Mt Buninyong antenna: 3XMU - Will email ordering details to 3HFT 07-11-2003
- VPC rack mount shelves: 3XMU - Will email ordering details to 3HFT 07-11-2003
- Common ES HF frequency: 3XDE - Deferred
- GIS data: 3XMU - To equire of 3JFK
- Y2K batteries replacement: 3XDE & 3FGC
- 3FGC obtained in-principle agreement from Murray Adams.
- Costing needs to be presented
- Minimum equipment list for QRG operators: 3XDE - Deferred
- Correspondence
- Incoming
- Cheque for $1600: donation from Rally of Melbourne - To Treasurer
- Exercise application for Bruthen Scout Challenge 21 & 22 November 2003
- Membership Application from Mark Beacham VK3XXX
- Moved: 3FGC Seconded: 3HFT Carried:
That Mark Beacham VK3XXX be admitted to membership of WICEN (Vic.) Inc.
- 3XMU to write letter of thanks to 3XXX for donating Fires expenses back to WICEN
- Membership Application from Rob France
- Moved: 3FGC Seconded: 3HFT Carried:
That Rob France be admitted to membership of WICEN (Vic.) Inc.
- Public Liability Insurance Invoice: $612.26
- Only modest premium increase, Treasurer to pay.
- Request for WIA B'cast information: To 3UV
- Outgoing
- Annual Statement by Public Officer to Consumer Affairs Victoria
- Letter of thanks to Neil Cuthbert, Rally of Melbourne
- Letter of thanks to Pat Puddy, Blue Rock Classic
- Reports
- Treasurer - 3HFT
Book not balancing by approx $200 so no formal report.
- Radio - 3XDE - No report
- Data - 3XMU
- Rally of Melbourne v. impressed with packet operation in the light of relative failure of skynet
- 3XMU Met with scoring officials from RoM to discuss next year's operation
- 3ZNT Modified Cluster Controller & 3XMU modified WAPS to allow retransmission from NCS to field stations for scores to be delivered to Spectator points and Service point. Will be tested shortly.
- Next Data Group meeting Nov 12th
- Publications - 3XDE - No Report
- Training - 3XDE - No Report
- Property - 3GPT - No Report
- Membership - No Report
- General Business
- Field Day - Date & Scope
- Discussed 3ML proposal for Field Day
- Agreed such an exercise V. desireable
- Agreed requires separate exercise to Field Day
- 3BAF to ask 3ML to coordinate such an exercise
- Kenda Nav Rally HQ site proposed for Field Day: 3XMU to pursue
- Feb 29th proposed date: 3XMU to publicise via SC list
- Quick Response Group
- Must be setup prior to 2003/2004 fire season
- 3XMU to advertise for volunteers to contact 3BAF
- Message Pads
- Quote received: $2400 for 500 pads
- Moved: 3BAF Seconded: 3XMU Carried:
That 500 Message pads be purchased
- New Logo
- New banners acclaimed at Mini Marathon
- Agreed to keep new banners as a set for use at events
- Sample shirt badge tabled
- Moved: 3FGC Seconded: 3XMU Carried:
That 600 badges @ $5 ea be purchased
- Next Meeting
Thursday December 4th Venue TBA