WICEN (Vic.) Inc. Committee of Management

November 6th 2003 Meeting DRAFT Minutes

Thursday November 6th 2003, 8:00 pm,
Venue: WIA Rooms, Victory Blvd Ashburton.

  1. Attendance & Apologies

  2. Minutes of previous meeting
    Moved: VK3XMU, Seconded: VK3BAF, Carried:
    That the Minutes of the meeting of October 2003 be received as a true record.

  3. Business Arising from Minutes
    1. Fire debrief notes: XMU still to collate
    2. Yumeralla Tower: Still in the hands of DSE
    3. MEROs: 3XMU circulated draft letter - approved
    4. Site ownership statements: 3XDE - Deferred
    5. Pagers: 3HFT - Muliple letters & emails sent to Orange, awaiting final Invoice
    6. Police Station installations: 3XDE - Deferred (3HFT reported that Diamond Ck antennas have been fitted and that access for testing should be available at the end of November).
    7. Region 3 RCO: 3FGC - Deferred
    8. Web site updating: 3HFT - 3UV Looking for web space
    9. Update Calendar:
      • 3BAF - Ski 80 Feb 7, 8, 9 2004
      • 3BAF to email details from event applications to 3XMU
    10. VPC Site agreement: 3XDE - Deferred
    11. Mt Buninyong site agreement: 3XDE - Deferred
    12. Mt Buninyong antenna: 3XMU - Will email ordering details to 3HFT 07-11-2003
    13. VPC rack mount shelves: 3XMU - Will email ordering details to 3HFT 07-11-2003
    14. Common ES HF frequency: 3XDE - Deferred
    15. GIS data: 3XMU - To equire of 3JFK
    16. Y2K batteries replacement: 3XDE & 3FGC
      • 3FGC obtained in-principle agreement from Murray Adams.
      • Costing needs to be presented
    17. Minimum equipment list for QRG operators: 3XDE - Deferred
  4. Correspondence
    1. Incoming
      1. Cheque for $1600: donation from Rally of Melbourne - To Treasurer
      2. Exercise application for Bruthen Scout Challenge 21 & 22 November 2003
      3. Membership Application from Mark Beacham VK3XXX
        • Moved: 3FGC Seconded: 3HFT Carried:
          That Mark Beacham VK3XXX be admitted to membership of WICEN (Vic.) Inc.
        • 3XMU to write letter of thanks to 3XXX for donating Fires expenses back to WICEN
      4. Membership Application from Rob France
        • Moved: 3FGC Seconded: 3HFT Carried:
          That Rob France be admitted to membership of WICEN (Vic.) Inc.
      5. Public Liability Insurance Invoice: $612.26
        • Only modest premium increase, Treasurer to pay.
      6. Request for WIA B'cast information: To 3UV
    2. Outgoing
      1. Annual Statement by Public Officer to Consumer Affairs Victoria
      2. Letter of thanks to Neil Cuthbert, Rally of Melbourne
      3. Letter of thanks to Pat Puddy, Blue Rock Classic
  5. Reports
    1. Treasurer - 3HFT
      Book not balancing by approx $200 so no formal report.
    2. Radio - 3XDE - No report
    3. Data - 3XMU
      • Rally of Melbourne v. impressed with packet operation in the light of relative failure of skynet
      • 3XMU Met with scoring officials from RoM to discuss next year's operation
      • 3ZNT Modified Cluster Controller & 3XMU modified WAPS to allow retransmission from NCS to field stations for scores to be delivered to Spectator points and Service point. Will be tested shortly.
      • Next Data Group meeting Nov 12th
    4. Publications - 3XDE - No Report
    5. Training - 3XDE - No Report
    6. Property - 3GPT - No Report
    7. Membership - No Report

  6. General Business
    1. Field Day - Date & Scope
      • Discussed 3ML proposal for Field Day
      • Agreed such an exercise V. desireable
      • Agreed requires separate exercise to Field Day
      • 3BAF to ask 3ML to coordinate such an exercise
      • Kenda Nav Rally HQ site proposed for Field Day: 3XMU to pursue
      • Feb 29th proposed date: 3XMU to publicise via SC list
    2. Quick Response Group
      • Must be setup prior to 2003/2004 fire season
      • 3XMU to advertise for volunteers to contact 3BAF
    3. Message Pads
      • Quote received: $2400 for 500 pads
      • Moved: 3BAF Seconded: 3XMU Carried:
        That 500 Message pads be purchased
    4. New Logo
      • New banners acclaimed at Mini Marathon
      • Agreed to keep new banners as a set for use at events
      • Sample shirt badge tabled
      • Moved: 3FGC Seconded: 3XMU Carried:
        That 600 badges @ $5 ea be purchased
  7. Next Meeting
    Thursday December 4th Venue TBA