November 7th 2002 Meeting Minutes

• Attendance: VK3s JM, GER, BAF (Chair), XMU, FGC
• Apologies: Nil

• Minutes of the previous meeting not available as 3ML overseas

1. Publicity Brochure - 3XMU
   • Brochures have been mailed to coordinators

2. Asset Register - 3JM
   • Review of Asset Register completed.

3. New Event Form - 3XMU
   • Not yet done.

4. Constitution Changes - 3XMU
   • 3JM to email most recent version of constitution to 3XMU

5. Visits to Regions - 3FGC
   • Visit to Geelong meeting still to be arranged

6. Field day - 3AHD, 3BAF
   • Reasonable response. Will go ahead
   • 3XDE to speak on setting up repeaters
   • 3XMU to speak on WICEN digipeater
   • 3BAF to conduct call in on 147.300 MHz

7. UHF Repeaters - 3XMU
   • Each Region has nominated a suitable keeper
   • Email from R5 requesting repeater in time for fire season
   • 3BAF to contact 3XDE

8. Admin Procedures - 3BAF, 3FGC, 3JM
   • Ongoing

9. Oxfam Trailwalker - 3XMU
   • WICEN logo files supplied to Oxfam for publicity
   • 3ZNT & 3BAF to meet with Oxfam 08-11-2002

10. B. Ackerly Windscreen Damage - 3XMU
    • Cost of repairs requested from Bryan twice
    • Awaiting response.

1. Incoming
   1. Email from 3CMC re porvisional date for MAD Bike Ride: 06-04-2003 (07-10-2002)
   2. Event Application for Mt Tarrengower Hill Climb. (08-10-2002)
   3. $50 Cheque from Bendigo Canoe Club (08-10-2002)
   4. Casual Emergency Worker Registration Form for Lloyd Morrisey for RoM (08-10-2002)
   5. Email from 3JFK of minutes and other material from GIS users group (08-10-2002)
   6. Event Application for Bruthen Challenge. (15-10-2002)
   7. Email from C. Tremellen re event reports (17-10-2002)
   8. Email from 3ZNT re Trailwalker offer (17-10-2002)
   9. Email from 2GBZ via 3ZNT re Emergency Co-ordination Centre Management Course (21-10-2002)
   10. Emergency Co-ordination Centre Management Course info (22-10-2002)
   11. Email from 3JJB re Nunawading Police Station Installation (02-11-2002)
   12. Email from C. Tremellen re Anglia Memorial Rally possibly not running (05-11-2002)
   13. Confirmation of MAD Bike Ride Date of 06-04-2003 from C. Tremellen (05-11-2002)
   14. Enquiry re R5 UHF repeater from 3DPW via 3KME (06-11-2002)
2. Outgoing
   1. Publicity Brochures to Coordinators (08-10-2002)
   2. Sympathy card to family of Peter Perkins
   3. Email to 3CMC re clash of Oxfam Trailwalker & provisional MAD Bike Ride Dates (23-10-2002)

Moved: 3XMU, Seconded: 3BAF, Carried
That the incoming correspondence be received and the outgoing be confirmed.

1. Treasurer - 3JM
   • Rally of Melbourne & North Eastern Rall donations outstanding
   • Moved: 3JM, Seconded: 3FGC, Carried
     That the Treasurer's Report be received.
   • Radio - 3XDE - No Report
   • Data - 3XMU
     • Current Data Operator Training almost complete
     • Will probably run another course early 2003

   • Publications - 3HCE - No Report
   • Training - 3GPT - No Report
   • Property - 3GPT - No Report
   • Membership - Carol Tremellen - No Report

1. New Event R5D1 - Tyabb Air Show
   • 10 - 12 fixed UHF stations
   • 2 - 3 Mobile UHF stations
   • R5D1 will coordinate

2. Insurance
   • Slight increase in premium to $532.40
   • 3XMU to enquire of WIA Vic. Div. where WIA NSW Div get their insurance

3. Leo Van Der Tooren now Deputy Comissioner of Emergency Services