WICEN (Vic.) Inc.
Committee of Management
November 20th 2001 Meeting Minutes
Tuesday November 20th 2001, 8:00 pm,
Venue: WIA Rooms, Victory Blvd, Ashburton
- Attendance & Apologies
- Attendance: VK3s BAF (Chair), JM, GER, XMU
- Apologies: VK3s XDE, AHD, ZNT
- Minutes of previous meeting
Moved: 3XMU, Seconded: 3GER, Carried:
"That the minutes of the previous meeting are an accurate record of that meeting"
- Business Arising from Minutes
- Cloth Badges & Epaulettes - Distribution underway
- Publicity Brochure - 3BAF to get form for release of Police Life photo from 3FGC
- EMR Regulations - Article will appear in next newsletter.
- Constitution Changes - To General Business
- Asset Register - Stocktake underway
- Correspondence
- Incoming
- Email from DoJ offering to add WICEN to the Emergency Management Training email list. (17/10/2001)
- NSW WICEN Newsletter (08/11/2001)
- Letter from Dunns Hill Reserve Committee of Management re formalisation of site agreement (08/11/2001) - Refered to Peter Mill for action by the WIA.
- Membership application from George Francis VK3HV (15/11/2001)
- Moved: 3BAF, Seconded: 3JM, Carried:
"That George Francis VK3HV be admitted to membership of WICEN (Vic.) Inc."
- Outgoing
- Email to DoJ nominating 3FGC as contact for Emergency Management Training (16/10/2001)
- Email to DoJ asking that secretary@vic.wicen.org.au and liaison@vic.wicen.org.au be added to the Emergency Management Training email list. (17/10/2001)
- Letter to ACA regarding recognition as an Emergency Service with regards to EMR Regulations. (19/11/2001)
- Moved: 3XMU, Seconded: 3BAF, Carried:
"That incoming correspondence be accepted and outgoing correspondence confirmed."
- Reports
- Treasurer - 3JM
- General Account balance: $8229.58
- Donation Account balance: $5588.08
- Unpresented Cheques: Approx $1200
- Radio - No Report
- Data
- Further field trialing of TRACK software at Mini Marathon
- Updated sections of data web site:
- Rally of Melbourne packet operations
- Expanded "Frequently Encountered Problems" list
- JPole beam design
- Decibels article
- Automated packet deviation tester on air
- Instructions for use will appear in next newsletter
- Stats from 3XDE show that of stations heard so far:
- 14% have too little deviation
- 22% have correct deviation
- 64% have too much deviation
- WAPS bolt on for JLL Challenge written
- Publications - No Report
- Training - As per State Council
- Property - As per State Council
- Membership
- As per State Council
- 3BAF to arrange with Membership Officer for more detailed membership reports.
- Business arising from November State Council
- Establishment of Events Committee
- Carol Tremellen & 3JM agreed to be on committee
- 3BAF to approach 3ZR to be on committee
- Donation to Seymour SES for use of premises
- Secretary to write to Seymour SES thanking them for the use of their premises
- $50 to be enclosed to cover power costs
- Letter to include request to use premises for Feb 2002 meeting
- Emergency Management Australia Summit
- Secretary to write to WIA suggesting that Federal WIA should liaise with the Federal EMA organisation on behalf of the State WICEN organisations or appoint a Federal WICEN coordinator to undertake the task.
- Change to NRIS form
- Property Officer's Role
- 3XMU to write to Property Officer:
- Outlining responsibilities
- Status of portable repeaters
- Refer requests for equipment that he cannot fulfil to CoM, not State Council.
General Business
- Constitution Changes
- Notice of Special General Meeting & Notices of Motion will appear in next newsletter
- Agreed that wording of motion regarding voting at Committee of Management at subcomittee meetings still ambiguous.
- In the interests of plain English, Secretary to draft new wording consisting of three sentences:
- That elected and appointed CoM Members have 1 vote at CoM meetings
- That subcommittee members have 1 vote at subcommittee meetings
- That the chairmen of CoM and Subcommittee meetings have a casting vote
- State Council
- Secretary to draft a discussion paper on aboloshing the State Council for the following reasons:
- Poor attendance by RCOs and DCOs.
- Travel costs
- Ability to conduct business by email
End of Year BBQs
- Agreed that WICEN will continue to subsidise Regional and Divisional end of year BBQs to the tune of $5 per head.
Next Meeting
Tuesday December 18th
End of Year BBQ
3JM Home QTH
Meat, salad and sweets provided, BYO drinks.