WICEN (Vic.) Inc. Committee of Management

November 20th 2001 Meeting Minutes

Tuesday November 20th 2001, 8:00 pm,
Venue: WIA Rooms, Victory Blvd, Ashburton

  1. Attendance & Apologies
    1. Attendance: VK3s BAF (Chair), JM, GER, XMU
    2. Apologies: VK3s XDE, AHD, ZNT

  2. Minutes of previous meeting

  3. Business Arising from Minutes
    1. Cloth Badges & Epaulettes - Distribution underway
    2. Publicity Brochure - 3BAF to get form for release of Police Life photo from 3FGC
    3. EMR Regulations - Article will appear in next newsletter.
    4. Constitution Changes - To General Business
    5. Asset Register - Stocktake underway

  4. Correspondence
    1. Incoming
      1. Email from DoJ offering to add WICEN to the Emergency Management Training email list. (17/10/2001)
      2. NSW WICEN Newsletter (08/11/2001)
      3. Letter from Dunns Hill Reserve Committee of Management re formalisation of site agreement (08/11/2001) - Refered to Peter Mill for action by the WIA.
      4. Membership application from George Francis VK3HV (15/11/2001)
        • Moved: 3BAF, Seconded: 3JM, Carried:
          "That George Francis VK3HV be admitted to membership of WICEN (Vic.) Inc."

    2. Outgoing
      1. Email to DoJ nominating 3FGC as contact for Emergency Management Training (16/10/2001)
      2. Email to DoJ asking that secretary@vic.wicen.org.au and liaison@vic.wicen.org.au be added to the Emergency Management Training email list. (17/10/2001)
      3. Letter to ACA regarding recognition as an Emergency Service with regards to EMR Regulations. (19/11/2001)

  5. Reports
    1. Treasurer - 3JM
      • General Account balance: $8229.58
      • Donation Account balance: $5588.08
      • Unpresented Cheques: Approx $1200
    2. Radio - No Report
    3. Data
      • Further field trialing of TRACK software at Mini Marathon
      • Updated sections of data web site:
        • Rally of Melbourne packet operations
        • Expanded "Frequently Encountered Problems" list
        • JPole beam design
        • Decibels article
      • Automated packet deviation tester on air
        • Instructions for use will appear in next newsletter
        • Stats from 3XDE show that of stations heard so far:
          1. 14% have too little deviation
          2. 22% have correct deviation
          3. 64% have too much deviation
      • WAPS bolt on for JLL Challenge written
    4. Publications - No Report
    5. Training - As per State Council
    6. Property - As per State Council
    7. Membership
      • As per State Council
      • 3BAF to arrange with Membership Officer for more detailed membership reports.

  6. Business arising from November State Council
    1. Establishment of Events Committee
      • Carol Tremellen & 3JM agreed to be on committee
      • 3BAF to approach 3ZR to be on committee
    2. Donation to Seymour SES for use of premises
      • Secretary to write to Seymour SES thanking them for the use of their premises
      • $50 to be enclosed to cover power costs
      • Letter to include request to use premises for Feb 2002 meeting
    3. Emergency Management Australia Summit
      • Secretary to write to WIA suggesting that Federal WIA should liaise with the Federal EMA organisation on behalf of the State WICEN organisations or appoint a Federal WICEN coordinator to undertake the task.
    4. Change to NRIS form
      • Refered to Data Officer
    5. Property Officer's Role
      • 3XMU to write to Property Officer:
        1. Outlining responsibilities
        2. Status of portable repeaters
        3. Refer requests for equipment that he cannot fulfil to CoM, not State Council.

  • General Business
    1. Constitution Changes
      • Notice of Special General Meeting & Notices of Motion will appear in next newsletter
      • Agreed that wording of motion regarding voting at Committee of Management at subcomittee meetings still ambiguous.
      • In the interests of plain English, Secretary to draft new wording consisting of three sentences:
        1. That elected and appointed CoM Members have 1 vote at CoM meetings
        2. That subcommittee members have 1 vote at subcommittee meetings
        3. That the chairmen of CoM and Subcommittee meetings have a casting vote
    2. State Council
      • Secretary to draft a discussion paper on aboloshing the State Council for the following reasons:
        1. Poor attendance by RCOs and DCOs.
        2. Travel costs
        3. Ability to conduct business by email
  • End of Year BBQs

  • Next Meeting
    Tuesday December 18th
    End of Year BBQ
    3JM Home QTH
    Meat, salad and sweets provided, BYO drinks.