WICEN (Vic.) Inc. Committee of Management

May 10, 2007 DRAFT Minutes

Thursday May 10th 2007, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd, Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s FGC, XDE, YYF, XMU, BAF, GER
    • Apologies: VK3UV

  2. Minutes of previous meetings
    Moved: VK3XMU, Seconded: VK3FGC, Carried:
    That the minutes of the previous meeting are a true and correct record of that meeting.

  3. Business Arising from Minutes
    1. Y2K Equipment upgrade
      • RMU to 439.800 and new cabinet May 20th
      • Arthurs seat moving to new tower
    2. 6m Radio Bulk Purchase
      Distribution starting

    3. Phone callout system
      Agreed to let voice system lapse and rely on SMS and email

    4. WIA Affiliation
      3XMU spoke with 4ERM at Parkes and will follow up.

    5. Station at ARV Rooms
      • 3XMU spoke with 3PC at Parkes
      • Awaiting work on roofing by plumber
      • Plumber is a 'grace & favour' arrangement so timing cannot be pressed
      • 3XMU to continue to monitor

    6. WICEN Caravan
      New carpenter engaged.

    7. Slingshots for hoisting antennas
      3FGC supplied documentation to 3XMU for publication.

    8. Fires activation claims Prepared, awaiting address from 3YZP.
    9. 'Maintain Safety at an Incident' training
      All arranged for next day.

    10. Training in conjunction with EMDRC
      • 3XMU spoke at last EMDRC meeting.
      • EMDRC President preparing list of people to be trained.

    11. Liaison with DSE - 3FGC
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
      3FGC spoke to David Turner (ex VK3ADE) at DSE - positive, will pursue.

    12. Admin location
      3XMU reported activation procedures for ITAC Admin centre not yet done.

    13. Centre Victoria Radiofest
      • 3XMU gave 'mini-lecture' about WICEN
      • Well received
      • No direct recruitments, but raised profile

    14. Fires Debrief
      • Received submissions from three operators.
      • No significant shortcomings or recommendations.

    15. VK3AZE Injury
      • XMU discussed with 3AZE
      • 3FGC to provide 3XMU with DoJ contact info for compensation claims
      • 3XMU to apply to DoJ for $450 motor vehicle insurance excess as compensation
      • 3XMU to provide 3AZE with letter for MAS stating on exercise, and giving DoJ contact info.

    16. Wearing of WICEN Badges
      3XMU provided 3FCLT with diagram of how badges should be worn.

    17. Trapped Dipoles for Murray Marathon
      3BAF to discuss with 3UV

    18. Proposed WICEN Lanyards
      3XMU communicated decision of last meeting to 3UV -accepted.

    19. Web based event application form
      3XMU reporte not yet done.

  4. Correspondence
    1. Incoming
      • Membership application from Gerard Warrillow VK3JPA - To Membership Officer (Approved at prev. meeting)
      • Membership application from Jim McNabb VK3AMN recommended by 3XMU
        Moved: VK3XMU, Seconded:VK3FGC, Carried
        That Jim McNabb VK3AMN be admitted to membership of WICEN (Vic.) Inc.
      • Fires activation feedback letter from Ray Smith VK3HSR
      • Fires activation feedback by email from Claus Salger VK3AZE & John Brown VK3JJB
      • Registration renewal for WICEN Caravan registration E89228 - To Treasurer
      • Receipt for payment of IEM course fees for 3UV & 3ZR
    2. Outgoing
      • Letter to Australian Red Cross, Victoria Executive Director re Marathon staffing
    Moved: VK3XMU, Seconded: VK3GER, Carried
    That the incoming correspondence be accepted, and the outgoing confirmed.

  5. Reports
    1. Treasurer
       Last MonthYear to Date
      Income$2,255.51$14,758.03
      Expenses$647.45$13,902.55
      Profit$1,608.06$855.48

      Balance at Bank: $16,394.62

      Moved: VK3YYF, Seconded: VK3FGC, Carried:
      That the Treasurer's report be accepted.

    2. Radio - 3XDE
      • VK3RMN Packet requires new antenna
        Moved: VK3FGC, Seconded: VK3XMU, Carried:
        That a 2m antenna be purchased for VK3RMN Packet repeater
      • KPC 3+ TNC required for VK3RMN packet for remote frequency change
        3XMU to see if KPC 3+ available.
    3. Data - No Report
    4. Publications - No Report
    5. Training - CFA training tomorrow
    6. Property - No Report
    7. Membership - No Report
    8. Emergency Management Meetings
      • 3FGC attended Ballarat & Moorabool meetings
      • 3BAF to attend Cardinia next week
      • Contact from Surf Lifesaving Associaiton - 3FGC to follow up

  6. General Business
    1. Trailers - All
      • 3ZRV & 3JM overhauling MITS trailer
      • Storage available at 3UV's
    2. Data Projector
      • 3XMU proposed a data projector be purchased for training
      • 3YYF thought his employer might donate an old one
      • 3YYF to follow up with employer.

  7. Next Meeting - Thursday June 14th, 2007, WIA Rooms, 40G Victory Blvd, Ashburton