WICEN (Vic.) Inc. Committee of Management

May 1st 2003 Meeting Minutes

Thursday May 1st 2003, 8:00 pm,
Venue: WIA Rooms, 40G Victory Blvd Ashburton

  1. Attendance & Apologies

  2. Minutes of previous meeting
    Moved: VK3XMU, Seconded: VK3FGC, Carried:
    That the Minutes of the meeting of April 2003 be received as a true record.

  3. Business Arising from Minutes
    1. Event Notification
      • 3JM circulated explanatory note entitled "Compensation for Volunteer Emergency Workers under the Emergency Management Act 1986".
      • After examination of this document it was decided to continue to notify the ACA of Training Events.

    2. Event Approval Process
      • 3XMU distributed a proposed letter and event application form prior to the meeting.
      • Decided that the letters and forms should be despatched to all members likely to be Event Commanders.

    3. Honour Board
      • 3BAF reported Honour Board completed
      • To be installed next meeting
      • 3XMU to contact 3JJB re permission to attach to brick wall.

    4. NE Victoria Fires
      • 3XMU reported that at that time the following numbers of fire operators remained 'un-debriefed':
        Melbourne: 15, Gippsland: 7, North East: 8, West: 8. (NB unable to establish who attended Albury debrief).
      • 3KME will conduct a debrief in Gippsland on May 12th. 3BAF & 3XDE to attend
      • 3XMU to inform 3KME of who attended Melbourne debrief

    5. 2002 Rally of Melbourne donation
      • 3XMU has emailed and written to Neil Cuthbert, awaiting response

    6. EGARC repeater frequency & antenna
      • 3XMU has written to Philip Maskey, awaiting response

    7. Training
      • Deferred until Training Report

    8. Yumeralla Tower
      • 3FGC reported discussions continuing

    9. Proposed loss of UHF spectrum
      • Deferred until General Business

  4. Correspondence
    1. Incoming
      1. Donations
        • Eildon Nav. Rally - $300 - To Treasurer
      2. Newsletters
        • NSW WICEN NEWS Autumn 2003 Edition
        • emINFO Autumn 2003 issue 8
      3. Copies of Invoices sent to DSE from 3YZP - To Treasurer
      4. MAD Bike Ride Report from 3CMC
      5. Membership items from Philip Maskrey 3HBR
        • 3XMU to query new member process with Carol Tremellen
    2. Outgoing
      1. Letter to EGARC Secretary agreeing to fund antenna and recommending non-WICEN frequency for portable repeater
      2. Letter to Neil Cuthbert requesting donation for 2002 RoM.

    Moved: VK3XMU, Seconded: VK3GER, Carried:
    That incoming correspondence be received and outgoing confirmed.

  5. Reports
    1. Treasurer
      • As at 01-05-2003
        • Income - Expenses: $-2033.80
        • Balance at Bank: $12,721.55
      • 3JM reported being notified of a significant increase in the cost of pagers
      • 3XDE to investigate inclusion in state emergency services paging system
      • Moved: 3FGC, Seconded: 3BAF, Carried:
        That the pager contract with Orange be discontinued when current credit is exhausted.
      • 3JM reported need to appoint an auditor
      • 3BAF to approach possible auditor
      • 3JM to approach Derek McNiel if necessary
      Moved: 3JM, Seconded: 3FGC, Carried:
      That the Treasurers Report be accepted.

    2. Radio
      • A synthesized receiver has been acquired for Attwood.
      • Request that the Codan 6801 in the store be allocated to Attwood
      • 3BAF to arrange release of Codan 6801 by Property Officer
      • New Portable Digipeater almost completed

    3. Data - No Report
    4. Publications - No Report
    5. Training
      • 3XDE proposed that WICEN members should all do a (possibly modified) EMA AIMS course
      • 3XDE to arrange for CoM to attend AIMS course to establish suitability for WICEN
      • Need to establish who has done an IEM course
        • 3XMU to ask via State Council email list
        • 3JM to check records of payment for IEM courses

      • Property - No report
      • Membership - No Report

  6. General Business
    1. 3BAF to invite Federal Coordinator (3ZRV) to next meeting
    2. 3BAF announced that he will be retiring at the end of his current term and noted the need to identify a possible new SCO
    3. Loss of UHF Spectrum
      • 3XMU distibuted draft letter to Emergency Services Commissioner prior to meeting
      • Agreed that we should seek to have the DoJ cover the cost of replacing links displaced by re-allocation of spectrum
      • 3XDE to restructure draft
      • 3XMU to email draft text to 3XDE

  7. Next Meeting
    Thursday June 5th 2003, 8:00pm WIA Rooms, Victory Blvd Ashburton.