WICEN (Vic.) Inc.
Committee of Management
May 1st 2003 Meeting Minutes
Thursday May 1st 2003, 8:00 pm,
Venue: WIA Rooms, 40G Victory Blvd Ashburton
- Attendance & Apologies
- Attendance: VK3s BAF (Chair), FGC, XDE, GER, JM, XMU
- Apologies: VK3ML
- Minutes of previous meeting
Moved: VK3XMU, Seconded: VK3FGC, Carried:
That the Minutes of the meeting of April 2003 be received as a true record.
- Business Arising from Minutes
- Event Notification
- 3JM circulated explanatory note entitled "Compensation for Volunteer Emergency Workers under the Emergency Management Act 1986".
- After examination of this document it was decided to continue to notify the ACA of Training Events.
- Event Approval Process
- 3XMU distributed a proposed letter and event application form prior to the meeting.
- Decided that the letters and forms should be despatched to all members likely to be Event Commanders.
- Honour Board
- 3BAF reported Honour Board completed
- To be installed next meeting
- 3XMU to contact 3JJB re permission to attach to brick wall.
- NE Victoria Fires
- 3XMU reported that at that time the following numbers of fire operators remained 'un-debriefed':
Melbourne: 15, Gippsland: 7, North East: 8, West: 8. (NB unable to establish who attended Albury debrief).
- 3KME will conduct a debrief in Gippsland on May 12th. 3BAF & 3XDE to attend
- 3XMU to inform 3KME of who attended Melbourne debrief
- 2002 Rally of Melbourne donation
- 3XMU has emailed and written to Neil Cuthbert, awaiting response
- EGARC repeater frequency & antenna
- 3XMU has written to Philip Maskey, awaiting response
- Training
- Deferred until Training Report
- Yumeralla Tower
- 3FGC reported discussions continuing
- Proposed loss of UHF spectrum
- Deferred until General Business
- Correspondence
- Incoming
- Donations
- Eildon Nav. Rally - $300 - To Treasurer
- Newsletters
- NSW WICEN NEWS Autumn 2003 Edition
- emINFO Autumn 2003 issue 8
- Copies of Invoices sent to DSE from 3YZP - To Treasurer
- MAD Bike Ride Report from 3CMC
- Membership items from Philip Maskrey 3HBR
- 3XMU to query new member process with Carol Tremellen
- Outgoing
- Letter to EGARC Secretary agreeing to fund antenna and recommending non-WICEN frequency for portable repeater
- Letter to Neil Cuthbert requesting donation for 2002 RoM.
Moved: VK3XMU, Seconded: VK3GER, Carried:
That incoming correspondence be received and outgoing confirmed.
- Reports
- Treasurer
- As at 01-05-2003
- Income - Expenses: $-2033.80
- Balance at Bank: $12,721.55
- 3JM reported being notified of a significant increase in the cost of pagers
- 3XDE to investigate inclusion in state emergency services paging system
- Moved: 3FGC, Seconded: 3BAF, Carried:
That the pager contract with Orange be discontinued when current credit is exhausted.
- 3JM reported need to appoint an auditor
- 3BAF to approach possible auditor
- 3JM to approach Derek McNiel if necessary
Moved: 3JM, Seconded: 3FGC, Carried:
That the Treasurers Report be accepted.
- Radio
- A synthesized receiver has been acquired for Attwood.
- Request that the Codan 6801 in the store be allocated to Attwood
- 3BAF to arrange release of Codan 6801 by Property Officer
- New Portable Digipeater almost completed
- Data - No Report
- Publications - No Report
- Training
- 3XDE proposed that WICEN members should all do a (possibly modified) EMA AIMS course
- 3XDE to arrange for CoM to attend AIMS course to establish suitability for WICEN
- Need to establish who has done an IEM course
- 3XMU to ask via State Council email list
- 3JM to check records of payment for IEM courses
- Property - No report
- Membership - No Report
- General Business
- 3BAF to invite Federal Coordinator (3ZRV) to next meeting
- 3BAF announced that he will be retiring at the end of his current term and noted the need to identify a possible new SCO
- Loss of UHF Spectrum
- 3XMU distibuted draft letter to Emergency Services Commissioner prior to meeting
- Agreed that we should seek to have the DoJ cover the cost of replacing links displaced by re-allocation of spectrum
- 3XDE to restructure draft
- 3XMU to email draft text to 3XDE
- Next Meeting
Thursday June 5th 2003, 8:00pm WIA Rooms, Victory Blvd Ashburton.