WICEN (Vic.) Inc. Committee of Management

May 21st 2002 Meeting

Tuesday May 21st 2002,

Venue: WIA Rooms, 40G Victory Blvd Ashburton

Meeting started at 20.05

1. 1.1 Attendance 3AHD, 3BAF, 3FGC, GER, 3JM, 3XMU, 3ZNT, 3XDE & 3ML

1.2 Apologies - nil

2. Minutes of previous meeting Motion: That the minutes of the meeting of 16th April be accepted as a true and accurate record.

Moved 3XDE/3AHD Carried

3. Business Arising from Minutes

3.1 Publicity Brochure - 2 quotes obtained. CNR Printing best so far. 3FGC reported on meeting with Justice Department with regard to funding assistance. - 3BAF to obtain quotes for 10,000 copies. 3XMU to work on response.

3.2 Asset Register - still to obtain pricing - 3BAF

3.3 New Event Training Development Form - received from Carol T. 3JM to communicate comments.

3.4 Constitution Changes - 3XMU reported on conversations with AWI (Vic). Provisionally accepted the proposed changes.

3.5 Emailing Newsletter - 3XMU reported first edition transmitted.

3.6 Visits to Regions - 3BAF reported on visit to Bendigo. Resignation of Greg Morse as RCO withdrawn

3.7 Field day - 3AHD reported that minimal feedback received so far. Location to be decided - 11th August proposed.

3.8 UHF Repeaters - 3XMU reported on proposed draft letter. Passed over.

3.9 Admin Procedures - 3BAF, 3FGC, 3JM - passed over.

3.10 Melbourne City Council Traffic Control Dept. - 3BAF. Offer to provide training declined.

4 Correspondence

4.1 Incoming

4.1.1 Letter of Resignation from Joan McDonell as State Council Minutes Secretary. (18-04-2002)

4.1.2 Email from Mike Allan re location for field day (18-04-2002)

4.1.3 Letter of Resignation from Greg Morse VK3FGM as Region 3 RCO. (29-04-2002) (See 3.6 above)

4.1.4 Expense claim from Greg Morse VK3FGM (01-05-2002) - to 3JM

4.1.5 Email from WIA (Vic. Div.) Secretary requesting copy of WICEN Rules of Association (22-04-2002)

4.1.6 Email from Carol Tremellen re reason for Newsletter Committee resignations (20-04-2002)

4.1.7 Email from WIA (Vic. Div.) Secretary advising that the changes to the WICEN Rules of Association had been provisionally approved pending provision of a copy of the existing rules. (01-05-2002)

4.1.8 Email from WIA (Vic. Div.) Secretary querying numbering of Rules of Association. (13-05-2002)

4.1.9 Email from Carol Tremellen re dates for Events Calendar (14-05-2002) - entered into on-line events calendar.

4.1.10 Email from Jamie Baker re JLL Challenge (14-05-2002) - unlikely to proceed.

4.1.11 Payment for 4 WICEN badges (20-05-2002) - to 3JM

4.1.12 Letter from DoJ re "Improving access to VicMap framework data set by Victoria's Emergency Services". (20-05-2002) -

Motion that a letter be written endorsing the proposition that data be made available to emergency services. (3XMU)

Moved 3FGC/3GER Carried

4.1.13 Email from Fred Storey re Knox Divisional Exercise (20-05-2002) - noted.

4.1.14 Email from Leyland Sawyer via Simon Griffith re North East Rally (20-05-2002) - for CoM

4.1.15 Membership application received from Anthony Anderson 3JPD

4.1.16 Membership application received from Christopher Maxwell 3VSW

4.1.11 Motion That the membership applications from Anthony Anderson VK3JPD and Christopher Maxwell VK3VSW be accepted, and that membership records be adjusted accordingly

Moved 3FGC/3ZNT Carried

4.2 Outgoing

4.2.1 Email to newsletter committee member accepting their resignations and thanking them for their work. (17-04-2002)

4.2.2 April 2002 Committee of Management Bulletin to State Council email list. (17-04-2002)

4.2.3 Email to Carol Tremellen re reason for Newsletter Committee resignations (29-04-2002)

4.2.4 Email to WIA (Vic. Div.) Secretary of WICEN (Vic.) Inc. Rules of Association. (06-05-2002)

4.2.5 Newsletter to State Council email list (13-05-2002)

4.2.6 Email to Chris & Paul Engler & Jamie Baker re dates and Event Commander for JLL Challenge (14-05-2002)

4.2.7 Email to John Collins via Keith Vriens re dates and Event Commander for Geelong/Otway Classic (14-05-2002)

4.2.8 Email to WIA (Vic. Div.) Secretary clarifying Rules of Association numbering. (20-05-2002)

4.2.9 Motion That incoming correspondence be received and out going correspondence be noted.

Moved 3XMU/3BAF Carried

5. Reports

5.1 Treasurer - 3JM

5.1.1 Total Income to date $ 9,317.54

Total Expenses to date $ 7,284.39

Operating Surplus $ 2,033.15

Balance at Bank $ 14,756.33

5.1.2 Motion: That the Treasurer's Report be received.

Moved 3JM/3XMU Carried

5.2 Radio - 3XDE - Marine repairs principal focus. Noted lack of direct relationship with CAMS. Rally of Melbourne - Location north of St Leonards.

5.3 Data - 3XMU Use of data at Ski 80 went reasonably well. New software went well.

5.4 Publications - 3HCE/3XDE - nil

5.5 Training - 3GPT - nil

5.6 Property - 3GPT - nil

5.7 Membership - Carol Tremellen - as above

5.8 Regions - nil

Motion That the reports be received.

Moved 3JM/FGC Carried

6. General Business

6.1 AGM - 3XMU to mail out usual material. Date of AGM 20th July.

6.2 Esteemed Members -

6.3 Storage & Culling of Records - 3FGC has a WICEN filing cabinet. Leigh Baker also has archive records. Retention policy required. 3FGC to ask advice of DoJ.

6.4 3BAF reported on operation of Telstra phone.

6.5 3BAF to enquire whereabouts of 2m antenna kit - carrier bag etc.

6.6 3JM reported on state of RACV trailer stored at residence of John Bell. Requires work.. MITS trailer requires sand blasting and painting. 3FGC to enquire from Geelong.

6.6 Overall stencil "emergency Communications

6.7 Region and Division reports to be requested 3XMU

7. Next Meeting
Tuesday June 18th 2002, 20.00 hrs WIA Rooms, Victory Blvd Ashburton.

Meeting closed at 21.50.