WICEN (Vic.) Inc. Committee of Management

March 13, 2008 Minutes

Thursday March 13th 2008, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd, Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), FGC, XDE, YYF, GER, XMU
    • Apologies: VK3UV
  2. Minutes of previous meeting
    Moved: VK3XMU, Seconded: VK3BAF, Carried
    That the minutes of the previous meeting are a true and correct record of that meeting

  3. Business Arising from Minutes
    1. Y2K Equipment upgrade
      • 3XDE Reported Police require space in World Trade Centre so WICEN must remove radios
      • 3FGC to speak to Rod Collins re relocating radios to Acadamy or elsewhere
      • 3XDE to provide 3FGC with maps
    2. 6m Radio Bulk Purchase - 3XMU pursuing
    3. WIA Affiliation - 3XMU reported no progress
    4. WICEN Caravan - 3FGC to approach Ballarat council re land for storage
    5. 'Maintain Safety at an Incident' training - 3FGC to approach R2D2
    6. Liaison with DSE - 3FGC in contact with DSE, awaiting paperwork
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    7. MITS Trailer
      • 3XMU to arrange adjustable height hitch
      • 3XMU to contact 3ZNT re use at Oxfam
      • 3XMU to contact 3FCLT re use at Mallee Rally
    8. IEM Courses - 3XMU reported 3GER, 3DPW, & 3YWZ nominated for courses
    9. UHF CB - 3XMU reported entered in database - done.
    10. Compensation Claims - 3BAF to followup
    11. ARV Invoice
      • Revised Invoice received
      • 3XMU to send letter with payment

  4. Correspondence
    1. Incoming
      • emINFO Summer 2007-08 Issue 21
      • PO Box Renewal - $70
      • Letter from WIA re club info on WIA website
      • Murray Marathon fuel allowance cheque returned by Gary Mapson VK2FGJM
      • Membership form & $25 cheque from Barry Hogg (lapsed member)
        Moved: 3FGC, Seconded: 3XMU, Carried:
        That membership renewals from lapsed members must be approved by the Committee of Management
        Moved: VK3FGC, Seconded: VK3XMU, Carried:
        That the lapsed membership of Barry Hogg be renewed
      • $0 Invoice form ACMA for repeater licenses
    2. Outgoing
      • IEM nominations for David Johnson 3YWZ, Gerard Werner 3GER, and Paul Whitaker 3DPW
      • Letter to ARV (Jim Linton) re 70cm repeater on Mt Macedon
      • Letter to ARV (Ross Pittard) re $1000 Invoice
      • Letter to ACMA claiming licence fee exemption
      • Thank you letters to Rick Penhall and Ray Taylor re caravan refurbishment
    Moved: VK3XMU, Seconded: VK3GER, Carried:
    That the incoming correspondence be received, and the outgoing confirmed.

  5. Reports
    1. Treasurer - 3YYF
       February 2008YTD
      Income$1063.88$14,275.37
      Expenses$199.95$14,801.73
      Profit$863.93($526.36)

      Balance at Bank: $17,501.02

      Moved: VK3YYF, Seconded: VK3FGC, Carried:
      That the Treasurer's report be accepted.

    2. Radio - 3XDE to discuss Mt Buninyong repeaters with BARG
    3. Data - No report
    4. Publications - No Report
    5. Training - No Report
    6. Property - No Report
    7. Membership - No Report
    8. Emergency Management Meetings
      • 3BAF attended Cardinia meeting
        • New CFA Complex
        • Desktop exercise May 5
      • 3BAF Reported Bunyip horse trials exercise went well.

  6. General Business
    1. HF Net - 3GER & 3ZRV to share tasks.
    2. AGM - 3XMU reported EMDRC Scout Hall arranged as venue
    3. 3FKD Grievance - 3XMU to respond detailing dispute resolution procedure and suggesting 3FKD nominate for CoM
    4. Medical Conditions - 3XMU to check if medical conditions stored in database
    5. Nametags - 3XMU to produce new name tag list
    6. State Data Officer - 3XMU resigned State Data Officer position

  7. Next Meeting - Thursday April 10, 2008, WIA Rooms, 40G Victory Blvd, Ashburton