WICEN (Vic.) Inc. Committee of Management

March 8th, 2007 Minutes

Thursday March 8th 2007, 8:00 pm,
Venue: WIA Rooms, 40G Victory Blvd Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), FGC, GER, XMU, YYF
    • Apologies: VK3UV

  2. Minutes of previous meetings
    Moved: VK3FGC, Seconded: VK3GER, Carried:
    That the minutes of the previous meeting are a true and correct record of that meeting

  3. Business Arising from Minutes
    1. Y2K Equipment upgrade application - Deferred in the absence of 3XDE
    2. 6m Radio Bulk Purchase - Deferred in the absence of 3XDE
    3. Phone callout system - Deferred in the absence of 3XDE
    4. WIA Affiliation - 3XMU reported no response from Ewan McLeod VK4ERM
    5. Station at ARV Rooms - 3XMU reported no response from Peter Mill
    6. WICEN Caravan - 3FGC reported no further progress at present
    7. Slingshots for hoisting antennas - 3FGC to email details to 3XMU
    8. Reflective vests - 3YYF reported distribution continuing
    9. Tents proposal - 3GER reported awaiting delivery
    10. Badges for Esteemed and Long Serving Members - 3XMU reported Done.
    11. Fires activation claims - 3XMU reported still to be done.
    12. 'Maintain Safety at an Incident' training
      • 3BAF to set date with CFA
      • 3XMU to publicise when 3BAF supplies date
    13. WICEN mobile phone plan - 3BAF to review
    14. Training in conjunction with EMDRC
      • 3XMU to speak to EMDRC re WICEN on April 6th
    15. Eumeralla Scout Camp Tower - 3XMU reported agreed with John Collins 3TKH that tower should be sold for scrap
    16. Liaison with DSE - 3FGC reported continuing
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    17. Admin location - 3XMU reported verbal agreement to use ITAC Board Room. To be formalised.
    18. SMS system
      • April meeting to be held at ITAC where SMS recharge to be demonstrated
    19. Recruiting non-members who volunteered - 3XMU reported still to be done.
    20. Centre Victoria Radiofest
      • April 22nd, Kyneton
      • WICEN to provide display: Tent, photo boards, MITS tower, Portable voice and packet repeaters
      • 3XMU to do 'mini presentation'
    21. Fires Debrief - 3XMU to arrange

  4. Correspondence
    1. Incoming
      • Public Liability Insurance renewal forms from WIA by email
      • Public Liability Insurance renewal cost from WIA by email: $227.04
      • Email from Roger Baker re Esteemed Member badge
      • Letters re Esteemed Member/Long Service badges from Leigh Baker, Leyland Sawyer & Bruce Kidgell
      • Post Office Box renewal $65.00 to Treasurer
      • Fires activation travel expense claim from Don Braden VK3DON: 1153 Km, 3.0 litre, 6 cyl diesel engine
      • License certificates & $0 invoice from ACMA
      • Event application for Mars Challenge from John Collins 3TKH to 3BAF
      • Membership Application from Arnold Put VK3YAP
        Moved: VK3XMU, Seconded: VK3BAF, Carried:
        That Arnold Put VK3YAP be admitted to membership of WICEN (Vic.) Inc.
    2. Outgoing
      • Email to Ewan McLeod re National WIA. Copied to WIA President
      • Email to Peter Mill re station at ARV rooms. Copied to ARV President
      • Public Liability Insurance renewal declaration

  5. Reports
    1. Treasurer - 3YYF
      • YTD Income: $11,563,31
      • YTD Expenses: 12,386.18
      • YTD Loss: $822.87
      • Balance at Bank: $14,616.27
      Moved: VK3BAF, Seconded: VK3FGC, Carried:
      That the Treasurer's be accepted

    2. Radio - XDE
    3. Data - 3XMU
    4. Publications - 3XDE
    5. Training - 3XDE
    6. Property - 3GPT
    7. Membership - 3FCLT
    8. Emergency Management Meetings
      • 3BAF Reported Pakenham keen to have WICEN involved in an exercise

  6. General Business
    • Claus Salger 3AZE Injury at Pajero Challenge
      • 3XMU to get Claus to make a stat. dec.
    • WICEN Badges
      • Agreed both circular and rectangular badges to be sold at $5/pair
      • 3XMU to send Carol a diagram of how badges should be worn
    • 3XMU to add web based event application form to database

  7. Next Meeting - Thursday April 12th, 2006, ITAC 7/475 Blackburn Rd, Mount Waverley