WICEN (Vic.) Inc. Committee of Management

March 19th 2002 Meeting Minutes

Tuesday March 19th 2002
Venue: WIA Rooms, 40G Victory Blvd Ashburton

1. 1. Meeting started at: 20.00

2 Attendance. 3BAF, 3GER, 3JM, 3XDE, 3XMU, 3ZNT & 3ML

3 Apologies: 3FGC

4 Minutes of previous meeting Motion: That the minutes of the meeting of 19th February be accepted as a true and accurate record. 3XMU/3JM Carried

5 Business Arising from Minutes

1. Publicity Brochure - Tabled by 3XMU - ready to produce subject to proof reading. Approach Department of Justice re funding when ready.
2. Asset Register - 3 GPT approached re costing of assets. - 3BAF
3. New Event Form - to be produced. 3JM
4. Federal Coordinator - John Weir proposed.
5. Constitution Changes - carried over to next meeting 3XMU
6. Prepaid mobile phone accounts - Reported on pricing of carriers. Favours Telstra pre-paid. Will examine portability. 3ZNT
7. Emailing Newsletter - Membership to be advised that the issue prior to the AGM will be the last one to be sent out generally by post. Email notification for each subsequent issue. Mark to be informed if snail mail required. (3XMU)
8. How to fill in a Log - 3XMU tabled article by David Harris
9. Visits to Regions - 3JM and 3BAF to visit Morwell in early April. A schedule will be produced. (Penininsular - meet last Sunday of every even month.) 3XMU/3BAF
10. Field Day (Show and tell) - Proposal to ask 3AHD to take on. (3XMU)
11. UHF Repeaters - Capability to build 4 UHF repeaters. Project on the shelf at present. Priorities elsewhere. Lack of maintenance facilities for repeaters. RCOs to identify and enlist/recruit amateurs with technical skills. 3XMU to write to each RCO re operational status of repeaters and local technical ability to maintain equipment.
12. Admin Officer - Carol Tremellen has agreed to take on role of State Admin Officer.

6 Correspondence

1. Incoming
   1. ACA Licence renewal Tax Invoice $0 - To Treasurer
   2. PO Box renewal 21-02-2002 - To Treasurer
   3. Membership Application, photos & cheque from Malcolm John Shaw 12-03-2002 to Membership Officer
   4. Event Application for Rally of Mildura 12-03-2002 - To SCO. 3BAF to write to RCO.

2 Outgoing

1. Coordinators Bulletin 14-03-2002
2. Membership application form from Craig Raymond White. 3ZNT to follow up with Carol.
3. Membership application form from Ken Jewell with RCO recommendation.
4. Motion That the membership of Ken Jewell be accepted and membership records amended accordingly. 3XMU/3BAF Carried
5. Motion: That the correspondence be noted. 3GER/3ZNT

7 Reports

1. Treasurer - 3JM

• Total Income to date $ 5,422.54
• Total Expenses to date $ 6,775.07
• Operating Deficit $ -1,352.53
• Balance at Bank $ 11,211.18
• Re public liability - any tower work should be carried out by professional riggers.

Motion: That the Treasurer's Report be received. Moved 3JM/3BAF Carried

2. Data - 3XMU tabled written report.

1. (Item 3) Request for two Y2K batteries to be allocated for use with a portable digipeater. 3XMU to follow up with Graham Mason. 3XMU
2. (Item 6, dot 4) CoM to consider

3. Radio - Is a second data portable still required? Purely a shopping exercise aprox $1200. Hold over for another year.

1. Suggest data group have capacity to use 439 in addition to 435.5.
2. State Govt. considering installing state wide paging system for emergency services. Keep track. 3XDE

4. Publications - No report 3HCE/3XDE

5. Training - Nil 3GPT

6. Property - Nil 3GPT

7. Membership - Nil Carol Tremellen

Motion That the reports be accepted 3BAF/3JM Carried

8. General Business

1. 3JM to contact LROC re a possible location. Problems should be identified in conjunction with region meetings. To be discussed next meeting 3JM

9. Next Meeting
Tuesday April 16th 2002, 8:00pm WIA Rooms, Victory Blvd Ashburton

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