WICEN (Vic.) Inc. Committee of Management

June 5th 2003 Meeting Minutes

Thursday June 5th 2003, 8:00 pm,
Venue: VK3XMU Home QTH

  1. Attendance & Apologies

  2. Minutes of previous meeting
    Moved: VK3XMU, Seconded: VK3FGC, Carried:
    That the Minutes of the meeting of May 2003 be received as a true record.

  3. Business Arising from Minutes
    1. Event Approval Process - New forms & covering letter mailed to likely event commanders - Done.
    2. Honour Board - Hung in WIA Rooms - Done.
    3. NE Victoria Fires - 3XMU to mail remaining certificates
    4. 2002 Rally of Melbourne donation - 3XMU awaiting letter from Neil Cuthbert
    5. EGARC repeater frequency & antenna - 3XMU awaiting antenna price from EGARC - remove from agendas
    6. Yumeralla Tower - Ongoing 3FGC
    7. Proposed loss of UHF spectrum - 3XDE compiling costs for relinking repeaters for submission to DoJ
    8. Release of Codan 6801 for Attwood installation - 3XDE to collect from 3GPT

  4. Correspondence
    1. Incoming
      1. Cheques
        • Fires expenses reimbursement from DNRE: $19,274.23 - To Treasurer
        • Donation from Oxfam for Trailwalker participation: $2000 - To Treasurer
        • Donation for Bellarine 100: $200 - To Treasurer
        • Donation for Mars Challenge: $250 - To Treasurer
      2. Newsletters
      3. IEM Course Responses
        • Those stating they had NOT done an IEM course
          • Claus Salger VK3AZE
          • Don Braden VK3DON
          • Mark T. Dods VK3ZR
          • Chris Morley VK3KME
          • Col Pomroy VK3BLE
            Also noted that he has done an AIMS course and is a CFA qualified Crew Leader & Strike Team Leader
          • Peter Philp VK3UPP
          • Craig Cook VK3CMC
          • Neil Sleep VK3HCJ
          • Niel May VK3KNM
        • Those stating they HAD done an IEM course
          • John Bell VK3YD - Course 2004AAD April 7th & 8th 1997, Certificate C400
          • Graeme Brown VK3BXG May 15th & 16th 1999, Certificate 1076
            Also comments on new Event Application form
          • David Harris VK3SV June 22nd & 23rd 1994
            Also noted that Fred Storey VK3JM was on the same course
          • John Kerr VK3BAF October 2000 Certificate 1776
          • John Morrissey VK3ZRX (via 3KME) 1992 or 1993
          • Email from Carol Tremellen listing known IEM trained members:
            TREMELLEN GRAEME FEB 94
            TILSON DAVID FEB 94
            HOSKIN RICHARD FEB 94
            BAKER LEIGH 94
            TYERS PETER 94
            STOREY FRED 95
            WEEKS PETER 95
            HARRIS DAVID 95
            CORNELL GORDON 96
            BELL JOHN MAY 97
            CARTER PETER FEB 97
            DODS MARK JULY 97
            SAWYER LEYLAND JUNE 97
            CORNELL GORDON
            FOLEY BUD
          • Peter Tyers VK3KTS
          • Richard Hoskin VK3JFK March 98?
          • John Brown VK3JJB September 27th & 28th 2001
      4. Emergency Management Manual Victoria updates from ANSTAT
      5. Change of email address for Maurie Stanford VK3VLR to [Address deleted for privacy reasons]
      6. Email from WIA Secretary - Approval to mount Honour Board in WIA rooms
      7. Email from Col Pomroy re applicability of AIMS course to WICEN
      8. Membership application & $50 cheque from Bruce Bathols VK3UV - cheque to Treasurer
      9. Letter from ACA re EMR Requirements
      10. Invitation from Mayor & Councillors of the Apline Shire for the State Coordinator to attend a "Civic reception for Agencies & Organisations involved in fighting the recent fires in North East Victoria & Gippsland".
      11. Attendances for Mars Challenge & Bellarine 100 from John Collins 3TKH
      12. Letter of thanks & plaque from Oxfam for Trailwalker participation
      13. Membership Applications from
        • Philip Maskrey VK3HBR
        • David Rayner VK3HFX
        • Robert Francis VK3ZRF
        Moved: 3FGC Seconded: 3BAF Carried
        That Bruce Bathols VK3UV, Philip Maskrey VK3HBR, David Rayner VK3HFX & Robert Francis VK3ZRF be admitted to membership of WICEN (Vic.) Inc.
      14. Nomination form nominating Andrew Weir VK3HFT for the position of Treasurer
    2. Outgoing
      1. Email to Chris Morley listing attendees at Fires debrief held at Yarra Valley Grammar School
      2. Email to State Council list asking members to report if and when they did an IEM course
      3. Email to State Council list advising the DRAFT CoM minutes will be put on the WWW in lieu of a sepearate CoM Bulletin.
      4. Email to WIA Secretary asking for approval to mount Honour Board in WIA rooms.
      5. Email to Graeme Brown re Event application form.
      6. Email to Col Pomroy re applicability of AIMS course to WICEN
      7. Letter & cheque to DSE Melbourne re charging for GST in error
    Moved: 3XMU Seconded: 3BAF Carried
    That the incoming correspondence be received and the outgoing confirmed.

  5. Reports
    1. Treasurer
      • For the Period 01-07-2002 to 04-06-2003
        • Income: $25,783.65
        • Expenses: $26,140.67
        • Net Loss: $357.02
      • Balance at Bank: $14,703.06
      Moved: 3JM Seconded: 3XMU Carried
      That the Treasurers Report be accepted.
    2. Radio
      • 3XDE tabled ownership statements for Kinglake, Red Cross & Attwood sites
      • 3XMU to copy to Property Officer
      • 3XMU to establish ownership statement register
      • 3XDE to provide 3XMU with previous ownership statements for register
    3. Data
      • 3XMU reported on May 14 data group meeting
      • Equipment for Ballarat APRS node issued to 3JFK
      • Data group investigating WICEN use of 2.4 GHz wireless networking
      • 3JFK to propose to Emergency Services GIS User Group that GIS data be issued to WICEN on the proviso that it is only handled by office bearers. IE CoM. This is to overcome perception that a volunteer organisation would copy and distribute the data.
    4. Publications - No Report
    5. Training
      • 3XDE to circulate list of "What WICEN can do" with a view to training members to do those things
    6. Property - No Report
    7. Membership - No Report
    Moved: 3BAF Seconded: 3JM Carried:
    That the Radio, Data & Training Reports be recieved.

  6. General Business
    1. Insurance
    2. Wangaratta Inter-Agency Fires Debrief
      • 3BAF tabled Agenda from the debrief, an overview of WICEN's submission (submitted prior to the debrief) and WICEN's detailed submission
      • A register of volunteer organisations and their capabilites was proposed
      • Proposed training with other agencies was well received
      • WICEN in Victoria Police SOPs
      • Minutes of debrief to be published
      • MEROs to contact RCOs & DCOs
      • RCOs & DCOs to contact councils re dates of Emergency Management meetings
    3. State Quick Response Group - 3BAF
      • 6 - 8 Operators
      • Retired or with employer letters guaranteeing release from work
      • 4 hour departure
      • Fully equipped - HF to 70cm
      • Good communicators
    4. Integration with MEROs - covered in 2 above.
    5. RACV Trailable Tower
      • 3XDE to discuss with Doug Rowe

  7. Next Meeting
    Thursday July 3rd 2003, 8:00pm WIA Rooms, Victory Blvd Ashburton.