WICEN (Vic.) Inc. Committee of Management
June 18th 2002 Meeting Minutes
Tuesday June 18th 2002,
Venue: WIA Rooms, 40G Victory Blvd Ashburton
1. MEETING STARTED at 20.01
2. ATTENDANCE 3AHD, 3BAF, 3FGC, 3GER, 3JM, 3XMU, 3ZNT & 3ML
4. MINUTES OF PREVIOUS : Motion: That the minutes of the meeting of 21st May be accepted as a true and accurate record.
5.1 Publicity Brochure - 3XMU - letter drafted for Bruce Esplan. Be prepared to print in time for the AGM.
5.2 Asset Register - 3BAF spoken with 3GPT.
5.3 New Event Form - 3JM - no progress. Comments passed to Carol.
5.4 Constitution Changes - 3XMU - matter being pursued.
5.5 Visits to Regions - nothing further to date.
5.6 Field day - 3AHD - location yet to be finalised. Kirth Kiln being considered. 3BAF to follow-through with 3AHD.
5.7 UHF Repeaters - 3XMU - Letter to country RCOs for nominations of "Repeater Keeper" with associated qualifications.
5.8 Admin Procedures - 3BAF, 3FGC, 3JM - matter being advanced.
5.9 Storage & culling of records - 3FGC to process the matter with Dept of Justice.
5.10 2m Antenna Kit - 3BAF - located.
5.11 Trailable Tower maintenance - 3FGC has asked for welding assistance. Forthcoming if storage available.
6.1.1 Email from Joan McDonell agreeing to interpret hand written notes from Feb. 2002 State Council (29-05-2002)
6.1.2 NAB Volunteer Awards material (29-05-2002) - to be sent to Carol.
6.1.3 Australian Journal of Emergency Management Autumn 2002 issue (29-05-2002)
6.1.4 Email from Jamie Baker VK3KPU confirming that the Mt Buller to Melbourne Multisport Challenge will not be run in 2002 due to lack of a Sponsor (02-06-2002)
6.1.5 Email from John Collins VK3TKH confirming the Otway Classic date is 10-11-2002 and informing us that the Event Commander is Graham Day VK3XGD (03-06-2002)
6.1.6 Email from Jamie Baker VK3KPU suggesting the WICEN Field Day be restructured to test comms for the Rally of Melbourne (05-07-2002)
6.1.7 Email from Peter Parker VK3YE agreeing to acknowledge WICEN as the source of material in APC News (06-06-2002)
6.1.8 Email from Peter Parker VK3YE re WICEN material for APC News (07-06-2002)
6.1.9 Email from Paul Engler VK3XDE advising that Air Services Australia's offer of 6 foot high, 60 channel voice recorders be declined. (13-06-2002)
6.1.10 Report from Membership Officer by email (13-06-2002)
6.1.11 Region 5 Quarterly Report from Chris Morley VK3KME via email (14-06-2002)
6.1.12 Region 3 Quarterly Report from Greg Morse VK3FGM via email (14-06-2002)
6.1.13 Notes re Mallee Rally from Mal Shaw for Carol Tremellen (14-06-2002)
6.1.14 Expense Claim form from Greg Morse VK3FGM for $19.30 for generator fuel (14-06-2002)
6.1.15 Oxfam Community Aid Abroad Trailwalker request for in principle agreement (14-06-2002) - General Business
6.1.16 Report from State Training Convenor by email (17-06-2002)
6.1.17 Report from Property Officer by email (17-06-2002)
6.1.18 Letter from P Maskrey VK3HBR (Secretary & Treasurer of East Gippsland Amateur Radio Club) asking that a copy of WICEN SOPs and Accreditation Standards be sent to him by return mail. (17-06-2002)
6.1.19 Email from John Brown VK3JJB saying that he will chase up Barry Wilton re constitution changes. (17-06-2002)
6.1.21 Chris Morley - Re East Gipsland RC
6.1.22 Chris Morley noting his absence.
6.2.1 May 2002 CoM Bulletin emailed to State Council email list (24-05-2002)
6.2.2 Email to Joan McDonell accepting her resignation as State Council Minutes Secretary and asking that she interpret her hand written notes from the Feb. 2002 State Council. (24-05-2002)
6.2.3 Email to Peter Parker VK3YE asking that direct quotes from WICEN documents appearing in APC News be acknowledged as such. (06-06-2002)
6.2.4 Email to State Council list reminding Coordinators that quarterly reports are due on Friday June 14th (06-06-2002)
6.2.5 2 Emails to Peter Parker VK3YE re WICEN material for APC News (07-06-2002)
6.2.6 Email to Paul Engler VK3XDE asking his opinion on WICEN's need for 6 foot high, 60 channel voice recorders offered by Air Services Australia (12-06-2002)
6.2.7 Email to John Brown VK3JJB re Constitution changes (17-06-2002)
6.3 Motion That incoming correspondence be received and out going correspondence be noted.
7.1.1 Total Income to date $ 10,317.54
Total Expenses to date $ 2,466.53
Operating Surplus $ 2,384.30
Balance at Bank $ 15,107.48
7.1.2 Motion: That the Treasurer's Report be received.
Moved 3JM/3ZNT Carried
7.3 Data - 3XMU - Mallee Rally not too successful. Incompatible equipment.
7.4 Publications - 3HCE/3XDE - nil
7.5 Training - 3GPT - Report tabled and noted.
7.6 Property - 3GPT - Report tabled and noted.
7.7 Membership - Carol Tremellen - Report tabled and noted.
7.8 Regions - 3JKZ, 3FGC, 3FGM, 3ZNT, 3KME Reports tabled and noted.
No Division reports received.
7.9 Motion That the reports be received.
8.1 Esteemed Member nominations - Leyland Sawyer and Paul Engler. Consideration being given for production of plaques.
8.2 Hazard Tape - 3BAF - Purchase location to be noted in news bulletin.
8.3 Oxfam Community Aid Abroad Trailwalker - Request for in-principal coms support for 2003 April or November. 48 hour event. 9 checkpoints, start and finish and HQ. 3ZNT team leader.
8.4 Motion that in-principal communications support be offered for the Oxfam Community Aid Abroad Trailwalker event 2003.
8.4 CoM candidates - 3BAF - Nominations called.
Next Meeting
Tuesday 16 July 2002, 20.00 hrs WIA Rooms, Victory Blvd Ashburton.