WICEN (Vic.) Inc. Committee of Management

July 10th, 2008 Minutes

Thursday July 10th 2008, 8:00 pm,
Venue: 40G Victory Blvd Ashburton

  1. Attendance & Apologies
    • Present: VK3s BAF (Chair), FGC, YYF, GER, XMU
    • Apologies: VK3UV
  2. Minutes of previous meetings
    Moved: VK3XMU, Seconded: VK3FGC, Carried
    That the minutes of the June 2008 meeting are a true and correct record of that meeting
  3. Business Arising from Previous Meeting
    1. Y2K Equipment upgrade - Deferred in the absence of 3XDE
    2. 6m Radio Bulk Purchase - 3XMU reported 1 remaining for 3CJK
    3. WIA Affiliation
      • 3XMU went through links in WICEN rules to ARV and presented draft letter to ARV.
      • To be raised at AGM
    4. WICEN Caravan - 3FGC
      • Decals done.
      • Battery charger installed
      • 3KIC has pump up mast
      • Radios with 3JM
    5. 'Maintain Safety at an Incident' training - 3FGC reported no progress
    6. Liaison with DSE - 3FGC reported no progress
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    7. MITS Trailer - 3XMU
      • Antenna Storage, jerry can holders, spare wheel, cross arm storage installed
      • Returned to 3UV's
      • Done.
    8. Compensation Claims - 3XMU/3BAF - Awaiting 3HFT
    9. Medical Conditions - 3XMU reported in progress
    10. Nametags - 3GER reported only R5D1 to deliver
    11. VK5 web hosting to - 3XMU reported website up and running
    12. R4 Coordinator - 3BAF reported done - 3IFM appointed
    13. WICEN to provide Hepburn exercise comms in October - 3FGC
    14. Minutes Secretary - 3BAF/3XMU - No repsonse yet.
    15. Events calendar - 3BAF/3XMU - Done.
    16. Membership fee - 3XMU - to be discussed at AGM
    17. OH&S Policy - One page 'Safety Policy' to be written
  4. Correspondence
    1. Incoming
      • Australian Journal of Emergency Management May 2008 Vol 23 No 2
      • Event Application for Tonimbuk FEI Endurance Ride from 3CJK to SCO
      • Acknowlegment of provision of Public Liability insurance Certificate of Currency from Maroondah Council (Red Cross Hall hire)
      • Annual Statement by Public Officer form from Consumer Affairs Victoria
      • Annual database questionnaires returned to sender: 3DMP, 3UAJ, 3VSW, 3XID
      • Annual database questionnaires returned with updates: 3FDAS, 3BCN, 3HSR, 3HBR, 3DMS, 3ACZ, 3NPA
      • AGM Notices returned to sender: 3DMP, 3UAL, 3FIS
    2. Outgoing
      • Notices of AGM to all members
      • Annual database update questionnaires to all members
    Moved: VK3XMU, Seconded: VK3FGC, Carried:
    That the incoming correspondence be received, and the outgoing confirmed.
  5. Reports
    1. Treasurer - 3YYF
       Jul 2008
      Income$0
      Expenses$293.24
      Profit($293.24)
      Cash on hand:$20,117.38
      Moved: VK3YYF, Seconded: VK3GER, Carried:
      That the Treasurer's report be accepted.
    2. Radio - 3XDE
    3. Data -
    4. Publications - 3XDE
    5. Training - 3XDE
    6. Property - 3GPT
    7. Membership
    8. Emergency Management Meetings
      • 3BAF Attended Kardinia meeting - horse event discussed
    Moved: VK3FGC, Seconded: VK3YYF, Carried:
    That the reports be accepted.
  6. General Business
    1. Equipment Storage - recommend to AGM that storage be rented funded by $10 pa membership fee
    2. AGM Arrangements - 3XMU reported in hand
    3. Rally of Melbourne - Canceled due to lack of sponsorship. HRA to run VRC round on same weekend
    4. Murray Marathon & Mini Marathon - Last of each this year.
  7. Next Meeting - Thursday August 14, 2008, WIA Rooms, 40G Victory Blvd, Ashburton