Thursday July 12th 2007, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd, Ashburton
Attendance & Apologies
Attendance: VK3s BAF (Chair), FGC, YYF, GER, XMU
Apologies
Minutes of previous meetings
Business Arising from Minutes
Y2K Equipment upgrade - Deferred in the absence of 3XDE
6m Radio Bulk Purchase - Deferred in the absence of 3XDE
WIA Affiliation - 3XMU reported no progress
Station at ARV Rooms - 3XMU reported no progress
WICEN Caravan
3FGC tabled diagram of new layout.
Agreed to paint caravan yellow
3BAF to investigate lettering
Fires activation claims
Cheque received from DSE
Cheque for operators written
3XMU to mail cheques with covering letters
'Maintain Safety at an Incident' training
3BAF to liaise with 3CJK re training in Gippsland
3FGC to organise training for Geelong & Ballarat
Training in conjunction with EMDRC - Still awaiting EMDRC
Liaison with DSE - 3FGC
OH&S Procedures for plant & equip
Formalising roles performed for 2003 & 2007 fires
Providing assistance for DSE radio contractors
Admin location - 3XMU reported no progress
VK3AZE Injury - 3XMU reported further information provided to DoJ.
Trapped Dipoles for Murray Marathon - 3BAF reported in hand 3UV.
Web based event application form - 3XMU reported no progress
MITS Trailer
Needs spare wheel - 3FGC has a Holden wheel available, and 3GER a Ford.
Needs brake on rear axle - when rear axle replaced, an axle with a brake not available at short notice
Needs PVC tube for antenna storage
Draw bar has been stressed
To be discussed at AGM
IEM Courses - 3XMU reported no progress
Correspondence
Incoming
EMMV Update - to 3FGC
Letter re reviewing charity status from ATO - To Treasurer
Cheque for $600 donation for Eildon Nav. Rally - To Treasurer
Cheque for $300 donation for Mars Challenge Canoe Section - To Treasurer
Cheque for $6,242.07 for fires travel expenses - To Treasurer
Consumer Affairs Victoria Annual Statement form - To Treasurer
AGM Notice for Bob Badham 3FLRX & Ian Downie 3XID returned to sender. 3XMU to raise with DCOs.
Australian Journal of Emergency Management Vol 22 No 2 May 2007
Membership application form from Kenneth Vernon VK3HKV recommended by 3DPW Moved: VK3XMU, Seconded:VK3FGC, Carried That Kenneth Vernon VK3HKV be admitted to membership of WICEN (Vic.) Inc.
Database update forms from VK3s NPA, HV, ACQ, AUR, TPS, MIT, EKG, ARG, YG, FDAS, HBR, FGC
Outgoing
AGM Notices & Database update forms to all members
Letter to Peter Tyers 3KTS documenting his pariticipation in WICEN
Letter to DoJ re Pajero Challenge exerecise for Claus Salger's compensation claim
Moved: VK3XMU, Seconded: VK3BAF, Carried That the incoming correspondence be accepted, and the outgoing confirmed.
Reports
Treasurer - 3YYF
2006/2007 Year
Income
$18,650.44
Expenses
$14,855.20
Profit
$3,795.24
Balance at Bank: $17,509.38
Moved: VK3YYF, Seconded: VK3FGC, Carried: That the Treasurer's report be accepted.
Radio - No report
Data - No Report
Publications - No Report
Training - No Report
Property - No Report
Membership - 3FCLT provided report for AGM
Emergency Management Meetings
3FGC attending an SES conference in August
3BAF attending Casey meeting
Yarra Ranges exercise in October
General Business
Region 1 Coordinator
David Johnson 3YWZ volunteered
Recommended that 3BAF Appoint 3YWZ
3XMU to notify 3YWZ position is appointed not elected.
3BAF to appoint 3YWZ and announce at AGM
AGM Catering - agreed to utilise same caterers as last year.
Travel Allowances
Discussed variation in travel allowances for different events
Policy: travel allowances only available for travel beyond an operator's home region
Some events have different arrangements provided by the event organisers
Policy to be reiterated at the AGM
Proposal to pay travel allowance monies quarterly instead of after each event to save admin to be discussed at AGM
UHF CB
3GER raised availability of UHF CB rigs for events like Donald rally, Mallee Rally & Pahero Challenge
3GER to try to obtains a suitable RT85
3GER offered to have FAMPARC multi-band (including 5 MHz) vertical antenna available for inspection at AGM - accepted.
Next Meeting - Thursday August 9th, 2007, WIA Rooms, 40G Victory Blvd, Ashburton