WICEN (Vic.) Inc. Committee of Management

July 12, 2007 Minutes

Thursday July 12th 2007, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd, Ashburton

  1. Attendance & Apologies
    • Attendance: VK3s BAF (Chair), FGC, YYF, GER, XMU
    • Apologies
  2. Minutes of previous meetings
  3. Business Arising from Minutes
    1. Y2K Equipment upgrade - Deferred in the absence of 3XDE
    2. 6m Radio Bulk Purchase - Deferred in the absence of 3XDE
    3. WIA Affiliation - 3XMU reported no progress
    4. Station at ARV Rooms - 3XMU reported no progress
    5. WICEN Caravan
      • 3FGC tabled diagram of new layout.
      • Agreed to paint caravan yellow
      • 3BAF to investigate lettering
    6. Fires activation claims
      • Cheque received from DSE
      • Cheque for operators written
      • 3XMU to mail cheques with covering letters
    7. 'Maintain Safety at an Incident' training
      • 3BAF to liaise with 3CJK re training in Gippsland
      • 3FGC to organise training for Geelong & Ballarat
    8. Training in conjunction with EMDRC - Still awaiting EMDRC
    9. Liaison with DSE - 3FGC
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    10. Admin location - 3XMU reported no progress
    11. VK3AZE Injury - 3XMU reported further information provided to DoJ.
    12. Trapped Dipoles for Murray Marathon - 3BAF reported in hand 3UV.
    13. Web based event application form - 3XMU reported no progress
    14. MITS Trailer
      • Needs spare wheel - 3FGC has a Holden wheel available, and 3GER a Ford.
      • Needs brake on rear axle - when rear axle replaced, an axle with a brake not available at short notice
      • Needs PVC tube for antenna storage
      • Draw bar has been stressed
      • To be discussed at AGM
    15. IEM Courses - 3XMU reported no progress

  4. Correspondence
    1. Incoming
      • EMMV Update - to 3FGC
      • Letter re reviewing charity status from ATO - To Treasurer
      • Cheque for $600 donation for Eildon Nav. Rally - To Treasurer
      • Cheque for $300 donation for Mars Challenge Canoe Section - To Treasurer
      • Cheque for $6,242.07 for fires travel expenses - To Treasurer
      • Consumer Affairs Victoria Annual Statement form - To Treasurer
      • AGM Notice for Bob Badham 3FLRX & Ian Downie 3XID returned to sender. 3XMU to raise with DCOs.
      • Australian Journal of Emergency Management Vol 22 No 2 May 2007
      • Membership application form from Kenneth Vernon VK3HKV recommended by 3DPW
        Moved: VK3XMU, Seconded:VK3FGC, Carried
        That Kenneth Vernon VK3HKV be admitted to membership of WICEN (Vic.) Inc.
      • Database update forms from VK3s NPA, HV, ACQ, AUR, TPS, MIT, EKG, ARG, YG, FDAS, HBR, FGC
    2. Outgoing
      • AGM Notices & Database update forms to all members
      • Letter to Peter Tyers 3KTS documenting his pariticipation in WICEN
      • Letter to DoJ re Pajero Challenge exerecise for Claus Salger's compensation claim
    Moved: VK3XMU, Seconded: VK3BAF, Carried
    That the incoming correspondence be accepted, and the outgoing confirmed.

  5. Reports
    1. Treasurer - 3YYF
       2006/2007 Year
      Income$18,650.44
      Expenses$14,855.20
      Profit$3,795.24

      Balance at Bank: $17,509.38

      Moved: VK3YYF, Seconded: VK3FGC, Carried:
      That the Treasurer's report be accepted.

    2. Radio - No report
    3. Data - No Report
    4. Publications - No Report
    5. Training - No Report
    6. Property - No Report
    7. Membership - 3FCLT provided report for AGM
    8. Emergency Management Meetings
      • 3FGC attending an SES conference in August
      • 3BAF attending Casey meeting
      • Yarra Ranges exercise in October

  6. General Business
    1. Region 1 Coordinator
    2. David Johnson 3YWZ volunteered
    3. Recommended that 3BAF Appoint 3YWZ
    4. 3XMU to notify 3YWZ position is appointed not elected.
    5. 3BAF to appoint 3YWZ and announce at AGM
    6. AGM Catering - agreed to utilise same caterers as last year.
    7. Travel Allowances
      • Discussed variation in travel allowances for different events
      • Policy: travel allowances only available for travel beyond an operator's home region
      • Some events have different arrangements provided by the event organisers
      • Policy to be reiterated at the AGM
      • Proposal to pay travel allowance monies quarterly instead of after each event to save admin to be discussed at AGM
    8. UHF CB
      • 3GER raised availability of UHF CB rigs for events like Donald rally, Mallee Rally & Pahero Challenge
      • 3GER to try to obtains a suitable RT85
    9. 3GER offered to have FAMPARC multi-band (including 5 MHz) vertical antenna available for inspection at AGM - accepted.

  7. Next Meeting - Thursday August 9th, 2007, WIA Rooms, 40G Victory Blvd, Ashburton