July 17th 2001 Meeting Minutes

Meeting opened 2000.

1. Attendance & Apologies
   • Attendance: VK3s BAF (Chair), XMU, ZNT, JM, FGC
   • Apologies: VK3s ML, KPU, XDE

2. Minutes of previous meeting
   Moved: 3BAF, Seconded: 3XMU, Carried
   "That the minutes of the previous meeting are a true and correct record of that meeting"

3. Business Arising from Minutes
   1. SOPS changes - From 3XDE by email: ongoing
   2. Generator Log Books - From 3XDE by email: ongoing
   3. Y2K Asset list for Victoria Police - From 3XDE by email: Completed. Copies will be sent to the Victoria Police and the Secretary
   4. Cloth Badges - 3FGC to get alternative pricing. 3BAF to order 110 badges & 6 pairs of RCOs epaulettes
   5. Draft Tower Accreditation document - 3XMU to check progress between 3GPT & 3ZRV
   6. Draft Generator Accreditation document - 3GPT's document to be adopted when ready. SES document to be available as a training aid.
   7. Letter from Maroondah Council re 4th Ringwood (East) Scout Hall as possible premises - No action required.

4. Correspondence
   1. Inwards
      1. Nomination forms from 3ZNT (Ordinary Member), 3BAF (State Coordinator), 3XMU (Secretary) (19/06/2001)
      2. Email from Peter Corkeron re WICEN badges (only 2 left)
      3. Email from VK3ZR re NAB Volunteer Funding (28/06/2001) - Issue closed.
      4. Consumer & Business Affairs Annual Statement Information - to Treasurer
      5. Email from VK3ZR re carry bag for 2m antenna & mast (03/07/2001) - Secretary to write letter of thanks to supplier.
      6. Cheque for $1850 from Sealake Off Road Club - Donation from Mallee Rally (04/07/2001) - to Treasurer
      7. HIH - General Issues Update from Aon Risk Services (04/07/2001) - to Treasurer
      8. Nomination form from VK3JM nominating for Treasurer 2001/2002 (04/07/2001)
      9. Australian Emergency Mamagement Institute 2001-2002 Handbook (04/07/2001)
      10. Emergency Services Medal information from Dept. of Justice (04/07/2001) - Secretary to read & report.
      11. Email from WIA Secretary re WIA rooms unavailable for CoM meeting (05/07/2001)
      12. Email from Carol Tremellen re incorrect codes on forms on website (10/07/2001) - Secretary to follow up
      13. Victorian Emergency Training & Development Management Stategy and Implementation Worshops Missing Appendix A (11/07/2001)
      14. emINFO Newsletter Autumn 2001 Issue One (11/07/2001) to Liaison Officer 3FGC
      15. Membership application from Ian James Branch, VK3YIL (11/07/2001)
          Moved: 3XMU, Seconded 3BAF, Carried
          "That Ian James Branch, VK3YIL be admitted to membership of WICEN (Vic.) Inc."
      16. Email from 3JKZ re after-hours contact number for Region 1 Displan (14/07/2001) - Secretary to advise 3JKZ to supply 3JKZ AH phone number and WICEN mobile number.
      17. Notes & apology for July CoM meeting from 3XDE by email (17/07/2001)
      18. Victorian Emergency Management Training & Development Management Strategy & Implementation Workshops manual - Secretary to read & report.
      19. Notfication of Introduction to Emergency Management course at Knox - Secretary to nominate 3FJB & 3JJB if they have not already attended a course.
      20. Letter from Casey Council offering possible premises - State Coordinator to investigate

   2. Outwards
      1. Email to Peter Corkeron re availability of WICEN badges
      2. Email to State Council list re State Council Reports, Briefings, Minutes & Attendance (26/06/2001)
      3. Email to State Council list re NAB Volunteer Funding (27/06/2001)
      4. June Coordinators Bulletin (29/06/2001)
      5. Email to Property Officer instructing him to remove the Mildura UHF repeater from the asset list (06/07/2001)
      6. Email to Jamie Baker re Icom radios (08/07/2001)

5. Reports
   
   1. Treasurer
      • No YTD report this early in financial year.
      • Preview of Annual Statement tabled
      • Moved 3JM, Seconded 3BAF, Carried
        "That the Annual Statement be accepted and accounts passed for payment"
   2. Radio - Nil
   3. Data - Nil.
   4. Publications - Nil.
   5. Training - Nil.
   6. Property - Nil.
   7. Membership
      • 1 Application for membership, see correspondence

6. General Business
   1. Gordon to elaborate on Casey Shire offer of warehouse property. - See correspondence
   2. Gordon to elaborate on DOJ funding of our info pamphlet.
      • Treasurer to forward copy of NSW brochure to Secretary
      • Secretary ro re-draft NSW brochure for Vic.
   3. Roger Baker request for WICEN participation in two new events.
      • Car Rally at Mt. Disappointment, Contact Kerry Owens VK3TKO, 9-10 Operators
      • Car Rally "Pedders Challeng", Bright/Merriang, contact Neville Bell 5721 3051
      • Secretary to forward information to State Council subcommittee investiagting event viability
   4. Ordering of WICEN badges & State Admin epaulettes - See correspondence
   5. Carol T advised of further repeater testing on 147.300 freq. Probably about August.
   6. Finalise details for AGM.
   7. MITS trailable tower
      • Electric winch now working
      • Tower can now be raised & lowered
      • 3JM to produce proposal for further restoration
   8. RACV trailable tower
      • Needs work
      • 3JM to speak to 3FJB & 3UCM

7. Next Meeting
   Tuesday August 21st 2001, 8:00pm WIA Rooms, Victory Blvd Ashburton.

   Meeting Closed 2125.