WICEN (Vic.) Inc. Committee of Management

February 2nd 2006 Meeting Minutes

Thursday February 2nd 2006, 8:00 pm,
Venue: ARV Rooms, 40G Victory Blvd Ashburton

  1. Attendance & Apologies
    • Apologies: VK3s ML, UV, FGC
    • Attendance: VK3s BAF, XDE, YYF, GER, XMU

  2. Minutes of previous meeting
    Moved: VK3GER, Seconded: VK3YYF, Carried:
    That the minutes of the previous meeting are a true and correct record of that meeting

  3. Business Arising from Minutes
    1. Arm Bands - 3XMU reported no progress

    2. Name Badges - 3GER reported no progress

    3. First Aid Kits - Deferred in absence of 3FGC

    4. Document Storage
      • 2 Archive boxes of minutes etc from 3XMU stored tonight
      • Keys to filing cabinet to 3XMU and 3BAF

    5. Y2K Equipment upgrade application - Nothing heard by 3FGC or via PO Box.

    6. Generator
      • Purchased by 3BAF & tested OK
      • To be equipped with 20l plastic jerry can, extension lead with ELCB, oil, log book before deployment

    7. 6m Radio Bulk Purchase - 3XDE reported in train

    8. SMS facility -3XMU reported no progress

    9. Phone callout system - to General Business

    10. HF Antenna for MITS tower
      • Constructed by 3BAF
      • To be deployed at Ski 80

    11. Bank account rationalisation - 3YYF reported still awaiting online access.

    12. WIA Affiliation - 3XMU to remind Nat. Coord.

    13. Property List - 3BAF reported still awaiting 3GPT.

    14. Station at ARV Rooms
      • 3XMU reported nothing heard from WIA
      • 3XDE suggested riggers etc busy until after Commonwealth Games

    15. WICEN Caravan
      • 3XMU to inform ZNT that Caravan refurbishment suitable for Exxon Mobil funding application. To request:
        • Painting
        • Modification to fittings to provide operator positions
        • Metalwork to allow pump up mast to be fitted to draw bar
        • Sway bars
      • 3BAF to arrange with 3KIC and 3JM for pricing

  4. Correspondence
    1. Incoming
      • Membership Application from Brewster Lawrence VK3YBW
      • 3 x APCO Conference fliers
      • EMA Journal
      • ACMA License Renewal Notice
      • $800 Donation from Anaconda Challenge to Treasurer
        • Noted the R2D2 have been generating a lot of income lately
        • Agreed that if they are unsuccessful with Eumarella (spelling?) repeater site a repeater should be installed at an alternative site in the Division.
      • Database update from Ian Dyson VK3MDG
      • Change of Address notification from Bruce & Karen Lauf
      • Public Liability Insurance Renewal $260.26 to Treasurer for payment
    2. Outgoing
      • Public Liability Insurance Renewal Declaration
    Moved: VK3XMU, Seconded: VK3XDE, Carried:
    That the incoming correspondence be received and the outgoing confirmed.

  5. Reports
    1. SCO reported on dealings with the Office of Commonwealth Games Administration

    2. Treasurer
      • Since last meeting
        • Income $546.26
        • Expenses $1,582.33
      • Balance at Bank $14,338.01
      Moved: VK3YYF, Seconded: VK3BAF, Carried:
      That the Treasurer's Report be accepted.

    3. Radio
      • VK3RBA 70cm voice repeater 2m digipeater to be installed this month.

    4. Data
      • No meeting since last CoM
      • Query re Mt St Leonard digi at R4D123 Meeting - Likely that defective 2m digi will be replaced with WICEN 145.200 MHz digi

    5. Publications - Nil
    6. Training - Date for training to be set with 3ZNT (3XMU)
    7. Property - Nil
    8. Membership - Nil
    9. Emergency Management Meetings - Nil

  6. General Business
    1. Antennas for Seymour Police Station
      • 3FGC to raise the issue of antennas on Police stations with SERO
      • 3XDE suggested broad band VHF antennas be used to enable the police to use them for services other than WICEN

    2. Accreditation
      • Carol Tremellen nominated several members as deserving of accreditation as Station Operators based on their performance at an event.
      • Moved: VK3XMU, Seconded: VK3XDE, Carried:
        That the members can be awarded accreditation based on nomination by two Event Commanders
      • 3XMU supported the nomination of VK3s UV, HFT, ZRX, VLR who are therefore awarded Station Operator Accreditation.
      • Suggested that Event Commanders critique operators following events

    3. Automated telephone callout
      • Agreed to establish two lists - QRG and All Members
      • 3XMU to provide 3XDE with lists of members and appropriate phone numbers

    4. Goals for 2006 - The following goals for 2006 were agreed upon:
      • Raise accreditation to 75% of membership
      • Refurbish WICEN caravan
      • Equip both antenna trailers with HF antennas
      • Review SOPs
      • Complete & promulgate activation plans
      • Increase attendance at AGM
      • Acquire premises
      • Expand the packet network
      • Reconvene some form of regular Coordinators' meetings
      • Inform all aganecies of WICEN capabilities

  7. Next Meeting - Thursday March 2nd 2006