WICEN (Vic.) Inc. Committee of Management

February 12th 2004 DRAFT Minutes of Meeting

Thursday February 12th 2004, 20:05hrs.
Venue: WIA Rooms, Victory Blvd Ashburton.


  1. Attendance: Andrew 3HFT, Bruce 3UV, , Gerard 3GER, John 3BAF, Mark 3XMU, Paul 3XDE and Alan 3ML

  1. Apologies Gordon 3FGC

  1. Minutes of previous meeting:

    1. Motion. That the Minutes of the meeting of November 6, 2003 be received as a true record.

    2. Moved, Mark 3XMU seconded John 3BAF

  1. Business Arising from Minutes

    1. Fire debrief notes - 3XMU - special meeting called 18/2/04

    2. Yumeralla Tower - 3FGC

    3. MEROs - 3XMU

    4. Site ownership statements - 3XDE - one more to come.

    5. Pagers - 3HFT - done.

    6. Police Station installations - 3XDE - in progress.

    7. Region 3 RCO - 3FGC - no progress.

    8. Web site updating - 3HFT, 3UV - unlimited space available QTH Mark VK3XXX

    9. VPC Site agreement - 3XDE - ongoing.

    10. Mt Buninyong site agreement - 3XDE - Digi up and running.

    11. Mt Buninyong antenna - 3XMU - invoices tabled.

    12. VPC rack mount shelves - 3XMU - invoices tabled.

    13. Common ES HF frequency - 3XDE - protocol document due March, excluding amateurs. To stay in require ACA type approval - paperwork. Informal path.

    14. GIS data - 3XMU - Richard Hoskin does not have. WICEN not listed as user - 3XMU to follow through

    15. Y2K batteries replacement - 3XDE & 3FGC - No failures reported as yet. Have registered location. Request for condition report.

    16. Message Pads - 3FGC - Done - ready to pick up from Ballarat. 3BAF to call 3FGC

    17. New Logo - 3UV - Approved and now available.-

    18. Minimum equipment list for QRG operators - 3XDE - done. To be put in Newsletter. List of operators in hands of 3BAF and Carol. To go on CoM site. Need written call out proceedure. (XDE and ML to produce copies at 18/2/04.

  1. Correspondence

    1. Incoming

      1. Cash/Cheques -

        1. $5 from LF & EJ Allen

        2. $41.40 from Brisbane Area WICEN Group Inc. for 30 message pads

        3. $300 Donation from Geelong Touring Cyclists for Geelong Otway Challenge

        4. $12 Membership fee from Bruce & Karen Lauf

      2. Invoices/Statements

      3. Mobile PC Workshop, $800 for banners

      4. Kings the Printers, $2490 (message pads?)

      5. Newsletters

      6. MDRC Dec. 2003 Newsletter

      7. NSW WICEN News

      8. Summer 2003 issue of emINFO

      9. EMA Journal November 2003

      10. Emergency Management Manual update request from Emergency Services Commisioner - replied to.

      11. Report on 2003 Otway Challenge from John Collins - To Newsletter

      12. Request for update to contact info for Emergency Management Plan Contact Directory from Colac Otway Shire, Addressed to John Collins - To John Collins

      13. Acknowledgement of 'Get Well' card sent to Bruce Bathols

      14. Acknowledgement of Contact Info sent to MEROs

      15. Repeater Licence Renewal Notice from ACA - not paying.

      16. Volunteers of Banyule info from John Weir.

      17. Letter from Victoria Police re "WICEN Occupancy of Victoria Police Radio Communication Facilities" - correspondence acknowledged.

      18. City of Greater Bendigo. -

      19. Maroondah City Council with invitation to attend Emergency Management Committee - To R4 Coord. John Bell attended.

      20. Emergency Services Medal nomination info

      21. MAD Bike Ride application. - approved

    1. Outgoing

      1. Updated info for Emergency Management Manual by email to Kerrie Ruff

      2. Letters to MEROs

      3. Motion That the incoming correspondence be received and outgoing accepted. Moved 3XMU seconded 3HFT

  1. Reports

    1. Treasurer - 3HFT

YTD 12/2/04 Income $6,577.48

Expense $9,799.61

Income/Expense $-3,221.13

Balance $13,453.97

    1. Motion That the Finance Report be accepted

    2. Moved Andrew 3HFT seconded 3GER

    1. Radio -

      1. 3XDE - no report - To follow up on equipment.

    2. Data - 3XMU -

      1. Meeting 12/11. Networking. To experiment with Galaxy antenna. Budget expenditure of $550 on data equipment. Approval given.

      2. Rally of Melbourne -

      3. Knox Emergency exercise - report given.

      4. APRS nodes available for use by WICEN

      5. Next meeting 25/Feb

      6. Data went well at Ski 80.

    3. Publications - 3XDE - nil

    4. Training - 3XDE - nil

    5. Property - 3GPT - nil

    6. Membership - Carol Tremellen - nil

    1. Motion That the reports be accepted. Moved 3GER, seconded 3UV

  1. General Business

    1. ID renewal - suggestion go to every 5 years agreed. Personal data needs updating annually.

    2. John Weir requests availability RACV tower in May - refurbishment.

    3. Replacement needed for Tremellans on Red Cross Committee for MM.

    4. Field Day Preparations - 29/2 - word is out. 7075 Mhz for check in. 3XMU digipeater and cluster controler. Awards best innovation/homebrew/most effort. Social day

    5. Training Day/Exercise 3ML - draft tabled - trial at Field Day 3XDE.

    6. Murray Marathon Event Commander. 3UV to assist.

    7. HF net. Re request for use of Attwood. Approved. 3BAF to inform 3JJB.

    8. Andrew - re vehicle collision at MM. Request for assistance to vehicle repair.

  1. Next Meeting
    Thursday March 4th, 20:00hrs, Venue: WIA Rooms, Victory Blvd Ashburton.