WICEN (Vic.) Inc. Committee of Management

April 10th, 2008 Minutes

Thursday April 10th 2008, 8:00 pm,
Venue: VK3XMU home QTH

  1. Attendance & Apologies
    • Attendance VK3s BAF (Chair), XMU, XDE, YYF, GER
    • Apologies: VK3s UV, FGC

  2. Minutes of previous meeting
    Moved: VK3XMU, Seconded: VK3XDE, Carried
    That the minutes of the previous meeting are a true and correct record of that meeting

  3. Business Arising from Minutes
    1. Y2K Equipment upgrade - 3XDE reported:
      • VK3RBA Mt Buninyong rebuild April 12/13 including
        • 2m Voice
        • 70cm Voice
        • 70cm D-Star
        • 2m Packet
        • Link to Mt William
      • Mt Arapilles & Mt William to follow
    2. 6m Radio Bulk Purchase - 3XMU reported emailed recipients
    3. WIA Affiliation - 3XMU reported no progress
    4. WICEN Caravan - Deferred in the absence of 3FGC
    5. 'Maintain Safety at an Incident' training - Deferred in the absence of 3FGC
    6. Liaison with DSE - Deferred in the absence of 3FGC
      • OH&S Procedures for plant & equip
      • Formalising roles performed for 2003 & 2007 fires
      • Providing assistance for DSE radio contractors
    7. MITS Trailer - 3XMU reported will be used for Oxfam Trailwalker, then stored at VK3UV's
    8. Compensation Claims - 3XMU to scan guidelines and publicise
    9. ARV Invoice - 3XMU reported payment & covering letter sent
    10. 3FKD Grievance - 3XMU reported 3FKD does not wat to pursue issue
    11. Medical Conditions - 3XMU reported not stored in database. To be collected next database review
    12. Nametags - 3XMU reported list of new nametags sent to 3GER for production

  4. Correspondence
    1. Incoming
      • MITS Trailer Registration - Invoice to Treasurer for payment, Sticker to 3XMU for attaching to trailer
      • East Gippsland Stages Event Application to SCO
      • Oxfam Trailwalker VIP Breakfast invitation
      • PO Box upgrade notice
      • Feb 2008 Vol 23 No 1 issue of Australian Journal of Emergency Management
    2. Outgoing
      • Covering letter for ARV invoice payment
  5. Reports
    1. Treasurer - 3YYF
       March 2008YTD
      Income$254.93$14,530.30
      Expenses$1,843.87$16,365.60
      Profit($1,588.94)($1,835.30)

      Balance at Bank: $16,372.08

      Moved: VK3YYF, Seconded: VK3BAF, Carried:
      That the Treasurer's report be accepted.

    2. Radio - 3XDE
      • VK3RMM 70cm Voice on for MAD Bike Ride
    3. Data -
    4. Publications - 3XDE
    5. Training - 3XDE
    6. Property - 3GPT
    7. Membership - 3FCLT
    8. Emergency Management Meetings

  6. General Business
    1. VK3CJK taking over Bunyip horse trials

  7. Next Meeting - Thursday May 8, 2008, WIA Rooms, 40G Victory Blvd, Ashburton