April 6th 2006 Meeting Minutes

• Apologies: VK3s ML, BAF
• Attendance: VK3s FGC (Chair), YYF, GER, XMU, UV

Moved: VK3XMU, Seconded: VK3GER, Carried:
That the minutes of the previous meeting are a true and correct record of that meeting.

1. Arm Bands - Materials to Anna Griffith.
2. Name Badge Distribution - 56 Left to distribute
3. First Aid Kit to 3XMU for installing on MITS trailer during Oxfam Trailwalker
4. Document Storage - Still room for more docs in filing cabinet
5. Y2K Equipment upgrade application - Written approval received, plan of action needed
6. Generator - 3BAF arranging to deploy to Chris Morley
7. 6m Radio Bulk Purchase - Deferred
8. SMS facility - 3XMU showed print out of user interface. To be tested again with CoM
9. Phone callout system - Deferred
10. HF Antenna for MITS tower - Deferred
11. WIA Affiliation - Copy of discussion paper produced for National WIA by National WICEN Coordinator received
12. Property List - Electronic copy not yet received from Property Officer
13. Station at ARV Rooms - ARV Secretary reports hoping for progress now Commonwealth Games finished
14. WICEN Caravan - Deferred
15. Antennas for Seymour Police Station - 3FGC not yet met with Rod Collins
16. Slingshots for hoisting antennas: 3FGC not yet met with Rod Collins

1. Incoming
   • Minutes of Yarra Ranges Feb 15 MEMPC Meeting
   • Agenda for Bendigo MEMPC Meeting on April 13th
   • Trailer registration renewal for P06528 (MITS) Trailer - 3XMU to action
   • $850 Donation from Pajero 4WD Club - To Treasurer
   • Australian Journal of Emergency Management Vol 21 No 1 Feb 2006
   • MDRC Feb/Mar 2006 Newsletter
   • Letter from Bill Murphy DoJ re Approval of $10,000 for comms system.
   • Expense claim from Mark A. Dods $84.10 - To Treasurer
   • Invoice from Celestial Enterprises for Server Colocation $220 - To Treasurer
   • Emergency Management Manual Victoria Update - To 3FGC
   • Copy of letter to National WIA from National WICEN Coordinator
   • Oxfam Trailwalker Breakfast invitation for Simon Griffith
   • Email from ARV Secretary re station at WIA Rooms
   • Email from ACMA re UHF CB Portable repeater - 3FGC to reply saying WICEN do not see a requirement for such a repeater
   • MARS Challenge Event Application - 3XMU to enter into calendar
2. Outgoing
   • Email to Mark Cheeseman authorising the use of WICEN (Vic.) Inc. training materials for WICEN NSW purposes, and requesting delegation of vic.wicen.org.au to WICEN's DNS.
   • Letter to ACMA claiming licence fee exemption
   • Email to Elie Touloupis (Whitehorse MERO) re venue for AGM
   • Email to National WICEN Coordinator re relationship with National WIA
   • Email to Richard Hoskin VK3JFK re old WICEN website
   • Email to ARV Secretary re station at ARV rooms

Moved: VK3XMU, Seconded: VK3FGC, Carried:
That the incoming correspondence be received and the outgoing confirmed.

1. Treasurer
   • For period 02-03-2006 - 05-04-2006
     • Income: $2940.00
     • Expenses: $2956.27
     • Profit: ($16.27)
   • Balance at Bank $14,232.93
   • NB Pajero Challenge Operator Expenses paid, but donation not banked
   • 3UV Suggested that YTD income/expenses, profit/loss be reported

   Moved: VK3YYF, Seconded: VK3UV, Carried:
   That the Treasurer's Report be received

2. Radio
3. Data
   • Meeting to be held 26-04-06
   • New business: Logging program developed by Don Hogg for CFA
4. Publications - To General Business
5. Training
6. Property
7. Membership
8. Emergency Management Meetings
   • 3FGC attended Health subcommittee meeting
     • New plan being written
     • Contains no command & control sections or communications sections
     • Health subcommittee to be reviewed - WICEN will probably no longer be included
   • Who is attending Communications Subcommittee meetings?
   • 3FGC attended Daylesford and Ballarat meetings
   • 3XMU or 3BAF to attend Bendigo meeting 13-04-2006