WICEN (Vic.) Inc. Committee of Management

April 17th 2001 Meeting Minutes

Tuesday April 17th 2001, 8:00 pm,
Venue: WIA Rooms, Victory Blvd, Ashburton.

Meeting commenced: 8:10 pm

Attendance & Apologies
- Apologies: VK3ML
- Attendance: VK3s FGC, ZNT, XDE, KPU, JM, BAF (Chair), XMU
Minutes of previous meeting
Motion: "That the Minutes of the March 28th 2001 Meeting be accepted"
Moved: 3BAF, Seconded: 3JM - Carried.
Correspondence In:
1. Vodaphone bill for 0410 603 260 in the amount of $67.79 for the Secretary's mobile.
2. Three Letters and statement from Aon insurance brokers re liquidation of HIH Insurance
3. Letter from Knox City Council informing us that they cannot accommodate our request for premises
4. Emergency Management Manual Update
5. Resignation from 3FGC from State Co-ordiator position effective from conclusion of April 17th CoM meeting
Correspondence Out: Nil.
Business Arising
1. Membership Form
  Membership form supplement submitted by the Publications Committee by email
  Motion: "That the membership form supplement as submitted be adopted"
  Moved: 3XMU, Seconded: 3JM - Carried
Reports
1. Data Communication Subcommittee - 3XMU
  1. APRS Compatible Firmware for KPC3s
    Request to purchase a copy of firmware for Kantronics KPC3 TNCs that supports APRS digipeating to keep the option to support APRS across the State Data Network open. Cost: A$140.
    Motion: "That the purchase of APRS compatible firmware for a Kantronics KPC3 TNC be purchased at a cost of $140"
    Moved: 3XMU, Seconded: 3JM - Carried
  2. Rally in the Valley
    - Form forwarding using WAPS worked well
    - Some field stations unable to hear digipeater probably due to digipeater antenna being mounted approx 30cm above ground, and lack of beams at field stations.
    - 3XMU intending to conduct a "beams for data operators" campaign
    - 3XMU will discuss digipeater setup with RCO
  3. WICEN & RECOM use of 145.200 MHz
    RECOM has agreed to include a SOP stating that WICEN will coordinate the use of 145.200 MHz in the event that both agencies wish to use the frequency.
  4. Polled Packet Trial
    At the last data group meeting a trial of polled, unconnected packet operation including artificial congestion was successfully conducted. A further trial from home stations is to be conducted to test hidden transmitter resilience.
  5. KPC9612 TNCs
    - Two second hand KPC9612 TNCs have been advertised at A$300 each.
    - 3ZR has obtained first refusal on them.
    - These TNCs are eminently suitable for State Data Network nodes.
    - Current stock of Kantrnonics TNCs purchased for State Data Network expansion is one.
    - Current price for these TNCs new is A$768
    - Current price for 'lesser' KPC3+ TNCs is A$387
    - Motion: "That up to $600 be authorised for the purchase of two second hand KPC9612 TNCs"
      Moved: 3XMU, Seconded: 3KPU - Carried
- Treasurer's Report - 3JM
  - Total Income to date $6241.23
    
    Total Expenses to date $7052.16
    
    Operating Deficit $810.93
    
    Balance at Bank $12,848.15

Radio Report - 3XDE
1. Location of donated Icom Radios
  Location of Radio equipment detailed in equipment list on Radio web site
2. Control Room Information
  Control Room Information detailed on Radio web site
Web Site Report
1. Desirability of password protecting sections of the web site, particularly forms discussed at length. Agreement that web site remain open at present, but that AGM Proxy forms not be mounted
2. 3XMU reported that a State Council webmaster may soon be recruited
General Business
1. Publications
  1. Generator Log Books
    Generator Log books to have changes from State Council incorporated
  2. SOPS changes
    'Authorisation' of SOPs changes withdrawn
    Changes to progress as per form submitted by 3XMU
2. Non-Activations: Bright & Tanjil Bren
  1. 3FGC spoken by phone to Superintendent Adams, the State Emergency Response Officer giving him notification that a detailed letter is to follow
  2. 2GBZ and 3KME asked for details of non-activations for inclusion in letter to Superintendent Adams
  3. 3FGC to pursue re-inclusion of briefing by WICEN in Police Emergency Coordination course.
  4. Agreed that RCOs and DCOs are to contact the CoM via mobile phones or pagers immediately they become aware that a local Police coordinator has declined to activate WICEN. The CoM will then take the matter up with the State Emergency Response Officer.
  5. Secretary to email RCOs and DCOs reminding them that they or their Liason Officers should be 'selling' themselves to other agencies, including the Police at regional emergency management meetings conducted by local councils.
3. Submission to WIA re Constitution Changes
  1. 3JM to email draft letter to 3XMU for modification
  2. AGM Proxy form to remain part of constitution
4. Casual CoM Vacancies
  1. SCO vacancy due to resignation of 3FGC to be filled by 3BAF
  2. Resulting State Secretary vacancy to be filled by 3XMU
  3. Resulting State Ordinary Member vacancy to be filled by 3ZNT
  4. 3FGC to remain State Liaison Officer
  5. Motion: "That the casual vacancies be filled as listed above"
    Moved: 3FGC, Seconded: 3JM - Carried
  6. 3KPU indicated his intention to resign as Deputy State Coordinator due to work commitments as soon as a suitable replacement is found
5. Rally of Melbourne
  1. 3BKR is now Rally of Melbourne (ie not WICEN) Communications Coordinator
  2. 3XDE will coordinate WICEN Infrastructure
  3. 3XMU will coordinate WICEN Data
  4. 3GPT will coordinate WICEN Recruiting
  5. WICEN Stage commanders will conduct recruiting for their stage
  6. WICEN NCS commander to be appointed
  7. WICEN NCS commander to recruit NCS operators
6. Exercise Planning
  3FGC to document the training he attended on planning exercises
7. Mount Hickey Site
  1. WICEN to provide side mount 2m antenna for installation on Mount Hickey
  2. 3XDE to arrange antenna
  3. 3YZP to mount
  4. Feedline to be provided by WICEN
8. RCOs & DCOs Seminar 3XMU reported on progress of arrangements for Seminar. All progressing well.
9. EMR Regulations
3KPU to investigate the effect the new EMR Regulations will have on WICEN operations. 10. Meeting Closed 10:25 pm.
Next Meeting
Sunday May 15th 2001, 20.00 at WIA Rooms, Victory Blvd. Ashburton

Total Income to date	$6241.23
Total Expenses to date	$7052.16
Operating Deficit	$810.93
Balance at Bank	$12,848.15

WICEN (Vic.) Inc. Committee of Management

April 17th 2001 Meeting Minutes

Tuesday April 17th 2001, 8:00 pm, Venue: WIA Rooms, Victory Blvd, Ashburton.

Meeting commenced: 8:10 pm

Tuesday April 17th 2001, 8:00 pm,
Venue: WIA Rooms, Victory Blvd, Ashburton.